BOC Agenda for May 22, 2018

INSPIRATIONAL

Rabbi Mayer Neuberger, Head of School
Yeshiva Ohr Yisrael of Atlanta

PLEDGE OF ALLEGIANCE

Commissioner Mereda Davis Johnson ‑ District 5

PRESENTATIONS

Honoring Sandra Holmes
Towers High School Marching Band
The 58th Annual National Public Works Week

COMMENTS FROM THE PUBLIC

10:00 A.M. PUBLIC HEARING

Public Works ‑ Transportation
Commission District(s): 2 & 6

Traffic Calming Petition ‑ Willivee Drive between Scott Circle and Vistamont Drive.  No Cost to the County.

2018‑1994

(5/15/18 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)

APPEALS

NONE

APPOINTMENTS

Board of Commissioners ‑ District 2
Commission District(s): Commission District 2

Appointment of Tom Branch to the Parks BOND Citizen Advisory Committee and the Initiative for a Green DeKalb Advisory Council for District 2

2018‑2083

(5/15/18 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners ‑ District 1
Commission District(s): District 1

Record the Appointment of Jenna Teston to the Citizens Oversight Committee for SPLOST

2018‑2082

(5/15/18 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

CONSENT AGENDA

Airport
Commission District(s): 1 and 6

Resolution To Accept GDOT Contract for Costs Associated with Rubber Removal & Remarking and Runway Incursion Mitigation at PDK ‑ DeKalb Peachtree Airport.  The cost to the County is $246,102.00.

2018‑2101

(5/15/18 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Clerk to the Board of Commissioners and CEO
Commission District(s): All

Approval of Minutes of the Regular Meeting of March 27, 2018

2018‑2048

(5/15/18 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Commission District(s): All   

Approval of Minutes of the Zoning Meeting of March 27, 2018

2018‑2049

(5/15/18 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Public Works ‑ Roads & Drainage
Commission District(s): Commission Districts County Wide 

Reimbursement for Traffic Signal Equipment Relocations, Upgrades, Recycling, and Damage

2018‑2030

(5/15/18 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Purchasing & Contracting
Commission District(s): All

CO ‑ Change Order No. 2 to Contract No. 995560 for Landscaping Maintenance Service for use by Public Works ‑ Beautification. Consists of providing landscaping and maintenance services for County public rights of ways.  Awarded to Flex Landscaping.  Amount Not To Exceed: $75,000.00.

2018‑2098

(5/15/18 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

PRELIMINARY ITEMS

Board of Commissioners ‑ District 6
Commission District(s): All
Climate Change Resolution

2018‑2089

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)

Chief Executive Office
Commission District(s): All

Comcast Franchise Agreement Extension

2018‑2102

(5/15/18 FAB‑Finance, Audit & Budget Committee: no official recommendation)
(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)

Commission District(s): All

D.A. and Public Defender staffing for increased courtroom at Juvenile Court

2018‑1996

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)
(5/15/18 FAB‑Finance, Audit & Budget Committee: recommended for approval. to the Board of Commissioners)

Commission District(s): All

Pre‑acceptance of 2019 Child Support Contract Between the State of Georgia and the Office of the District Attorney

2018‑2086

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)
(5/15/18 FAB‑Finance, Audit & Budget Committee: recommended for approval. to the Board of Commissioners)

Finance
Commission District(s): All Commission Districts

Authorizing the Issuance of Sale of Tax Anticipation Notes for 2018

2018‑2056

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)
(5/15/18 FAB‑Finance, Audit & Budget Committee: recommended for approval. to the Board of Commissioners)

Human Services
Commission District(s): ALL

Time Extension for New Freedom Program Subgrant Agreement with MARTA

2018‑2035

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)

Commission District(s): All
Human Services Plan for Senior Services Future State

2018‑2074

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)

Planning and Sustainability
Commission District(s): All

 Adoption of the 2018 Service Delivery Strategy (SDS)

2018‑2084

(5/15/18 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Purchasing & Contracting
Purchasing & Contracting ‑ to ERPS Committee
Commission District(s): All

REN ‑ Pre‑Employment Background Investigative Services (Cooperative Agreement ‑ 2nd Renewal Option):  Contract No. 1019635 for use by the Department of Human Resources and Merit System (HRMS). The contract consists of providing pre‑employment background investigative reporting services for onboarding of potential County employees. Awarded to HR TruCheck, Inc. Amount Not To Exceed: $75,000.00.

2018‑1980

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the ERPS‑Employee Relations & Public Safety Committee)
(5/15/18 ERPS‑Employee Relations & Public Safety Committee: recommended for approval. to the Board of Commissioners)

Purchasing & Contracting ‑ to OPS Committee
Commission District(s): All

REN ‑ Portable Toilet Rentals (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 1021260 for use by Public Works ‑ Roads and Drainage (R&D) and Sanitation, the Departments of Watershed Management (DWM) and Recreation, Parks and Cultural Affairs (RPCA) and the DeKalb Peachtree Airport. This contract consists of providing portable toilet rentals for County hosted events and worksites. Awarded to M.A.S.S. Services, Inc. dba Comfort Zone Portables. Amount Not To Exceed: $78,800.00.

2018‑1763

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)

Commission District(s): ALL

REN ‑ Decals for DeKalb County Vehicles (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 1022754 for use by Police Services and Public Works ‑ Fleet Management. Consists of providing decals for public safety and other vehicles. Awarded to AKO Signs Inc. Amount Not To Exceed: $79,000.00.

2018‑1909

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)

Purchasing & Contracting ‑ to PWI Committee
Commission District(s): All

SS ‑ Flow Meters & Spare Parts/Equipment: for use by the Department of Watershed Management (DWM). Consists of the purchase of replacement parts and equipment for flow meters. Recommend award to Endress & Hauser c/o Carotek. Amount Not To Exceed: $205,563.11.

2017‑1390

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

Commission District(s): ALL

RFP ‑ Request for Proposals No. 17‑500449 Design‑Build Services for Gravity Sewer System Rehabilitation, Replacement and Construction ‑ Package No. 3: for use by the Department of Watershed Management (DWM). Consists of providing design, permitting and construction services for gravity sewer collection system rehabilitation and improvements as part of the County’s $1.345 billion Capital Improvement Plan (CIP)/Consent Decree. Recommend award to the highest scoring proposer: Garney Companies, Inc. Amount Not To Exceed: $22,957,580.00

2018‑1864

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

Commission District(s): All

SS ‑ Water Distribution Monitoring Panels: for use by the Department of Watershed Management (DWM). Consists of the purchase of water distribution monitoring panels, accessories and services. Awarded to Hach Company. Amount Not To Exceed: $564,845.88.

2018‑1979

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

Commission District(s): All   

CO ‑ Change Order No. 1 to Contract Nos.: 975615 and 975721 for Tree Cutting and Removal Services (Annual Contract with 2 Options to Renew):  for use by the Departments of Watershed Management (DWM) and Recreation, Parks, and Cultural Affairs and PW ‑ Roads and Drainage (R&D).  These contracts consist of providing tree and stump removal, tree trimming and emergency debris removal services. Awarded to Arborserv, Inc., and Casey Tree Experts, Inc. Total Amount Not To Exceed: $1,920,000.00.

2018‑1983

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended for approval upon receipt of additional information to the Board of Commissioners)

Watershed Management
Commission District(s): All   

Approval and Authorization to Execute Updated Technical Assistance Contract As It Relates to Continued Legal Requirements in the Multi‑State Water Court Actions.  COST TO THE COUNTY:  $450,000

2018‑2024

(5/15/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)

ITEMS FOR DECISION BY THE BOARD

Chief Executive Office
Commission District(s): All

Appropriation of Anticipated SPLOST Funds in Accordance with the Referendum Approved by the Voters on November 7, 2017.

2018‑1974

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)
(4/17/18 FAB‑Finance, Audit & Budget Committee: recommended holding in committee to the Board of Commissioners)
(4/24/18 Board of Commissioners: deferred 2 weeks to the FAB‑Finance, Audit & Budget Committee)
(5/8/18 Board of Commissioners: deferred to the FAB‑Finance, Audit & Budget Committee)
(5/15/18 FAB‑Finance, Audit & Budget Committee: recommended holding in committee to the Board of Commissioners)

Community Development
Commission District(s): All

To Approve the Submission of a HUD Section 108 Loan Guarantee Application in the amount of $5,200,000 for the Construction of a Senior Center in District 4‑ No Cost To County

2018‑1995

(5/8/18 Board of Commissioners: deferred to the PECS‑Planning, Economic Development & Community Services Committee)
(5/8/18 PECS‑Planning, Economic Development & Community Services Committee: recommended holding in committee to the Board of Commissioners)

Executive Assistant ‑ Chief Operating Office
Commission District(s): All Commission Districts

Intergovernmental Agreement for the Distribution of Homestead Option Sales Tax Proceeds and Equalized Homestead Option Sales Tax Proceeds.

2018‑2053

(5/1/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)
(5/8/18 Board of Commissioners: deferred substitute to the FAB‑Finance, Audit & Budget Committee)
(5/15/18 FAB‑Finance, Audit & Budget Committee: recommended for approval. to the Board of Commissioners)

Planning and Sustainability
Commission District(s): All

An Ordinance to Amend Chapter 15 of the DeKalb County Code regarding Business Occupancy Taxes

2018‑1533

(1/16/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)
(1/23/18 Board of Commissioners: deferred)
(1/23/18 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(3/13/18 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(3/27/18 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(3/27/18 Board of Commissioners: deferred)
(4/24/18 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)
(4/24/18 Board of Commissioners: deferred)
(5/8/18 PECS‑Planning, Economic Development & Community Services Committee: no official recommendation)

Purchasing & Contracting
Purchasing & Contracting ‑ to OPS Committee
Commission District(s): ALL

CO ‑ Change Order No. 1 to Contract Nos.: 1025662, 1023197 and 1031586 for Architectural and Engineering Design Services (Multi‑year Contract): for the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). Consists of the provision of architectural and engineering design services for various facilities projects. Awarded to AMEC Foster Wheeler Environment & Infrastructure, Inc., Brown Design Group, Inc. and Pond & Company. Total Amount Not To Exceed: $2,800,000.00.

2018‑1874

(4/17/18 Committee of the Whole: Accepted to the BOC agenda and assigned(4/24/18 OPS‑County Operations: recommended for approval. to the Board of Commissioners)
(4/24/18 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(5/8/18 Board of Commissioners: deferred)

Commission District(s): All

REN ‑ Inspection and Maintenance of FM 200 Fire Suppression Systems (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 1015889 for use by the Department of Facilities Management (FM).  The contract consists of providing equipment inspection and repair services for the existing fire suppression systems.  Awarded to Century Fire Protection, LLC.  Amount Not To Exceed: $15,000.00.

2018‑1875

(5/1/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(5/8/18 OPS‑County Operations: recommended for approval. to the Board of Commissioners)
(5/8/18 Board of Commissioners: deferred to the OPS‑County Operations)

Purchasing & Contracting ‑ to PECS Committee
Commission District(s): 3 and 6

CA ‑ Cooperative Agreement Lease of Utility Vehicles for Sugar Creek Golf and Tennis Club: for use by the Department of Recreation, Parks & Cultural Affairs (RPCA). Awarded to Club Car, LLC. Amount Not To Exceed: $243,360.00.

2017‑0997

(11/7/17 Board of Commissioners: deferred 30 days to the PECS‑Planning, Economic Development & Community Services Committee)
(11/14/17 PECS‑Planning, Economic Development & Community Services Committee: recommended holding in committee)
(12/4/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for deferral)
(12/5/17 Board of Commissioners: deferred)
(1/9/18 PECS‑Planning, Economic Development & Community Services Committee: recommended for deferral to the Board of Commissioners)
(1/23/18 Board of Commissioners: deferred.)
(3/13/18 Board of Commissioners: deferred.)
(3/13/18 PECS‑Planning, Economic Development & Community Services Committee: recommended holding in committee to the Board of Commissioners)
(4/10/18 Board of Commissioners: deferred 45 days to the PECS‑Planning, Economic Development & Community Services Committee)

Purchasing & Contracting ‑ to PWI Committee
Commission District(s): All

CO ‑ Change Order No. 2 to Contract No. 14‑902800 Consent Decree Program Management Services: for use by the Department of Watershed Management (DWM). Awarded to CH2M Hill Engineers, Inc. Amount Not To Exceed: $11,363,633.00.

2017‑0630

(7/18/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(7/18/17 PWI‑Public Works & Infrastructure Committee: recommended holding in committee)
(7/27/17 Board of Commissioners: deferred for 2 weeks to the PWI‑Public Works & Infrastructure Committee)
(8/1/17 PWI‑Public Works & Infrastructure Committee: recommended for approval upon receipt of additional information)
(8/8/17 Board of Commissioners: approved)
(8/8/17 Board of Commissioners: deferred 2 weeks)
(8/22/17 Board of Commissioners: deferred 2 weeks)
(9/5/17 PWI‑Public Works & Infrastructure Committee: deferred to Public Works & Infrastructure Committee)
(9/14/17 Board of Commissioners: deferred 30 days)
(10/3/17 PWI‑Public Works & Infrastructure Committee: recommended holding in committee)
(12/5/17 Board of Commissioners: deferred substitute to the PWI‑Public Works & Infrastructure Committee)
(12/5/17 PWI‑Public Works & Infrastructure Committee: recommended for deferral)
(12/12/17 Board of Commissioners: deferred for 60 days to the PWI‑Public Works & Infrastructure Committee)
(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)
(2/27/18 Board of Commissioners: deferred.)
(3/20/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)
(3/27/18 Board of Commissioners: deferred 2 weeks to the PWI‑Public Works & Infrastructure Committee)
(4/3/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(4/10/18 Board of Commissioners: deferred substitute)
(4/17/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(5/1/18 Committee of the Whole: substitute accepted)
(5/1/18 PWI‑Public Works & Infrastructure Committee: recommended for deferral to the Board of Commissioners)
(5/8/18 Board of Commissioners: deferred.)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended for deferral to the Board of Commissioners)

Commission District(s): ALL

LB ‑ Invitation No. 17‑100913 for Sidewalks and Roadways (Multiyear Contract): for use by Public Works ‑ Transportation and Recreation, Parks and Cultural Affairs (RPCA).  Consists of sidewalks, drainage improvements and minor road improvements. Recommend award to the lowest, responsive and responsible bidders: Autaco Development and SD&C, Inc.  Total Amount Not To Exceed: $9,000,000.00.

2018‑1657

(4/3/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(4/3/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(4/10/18 Board of Commissioners: deferred)
(4/24/18 Board of Commissioners: deferred)
(5/1/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(5/8/18 Board of Commissioners: deferred)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)

Commission District(s): All

CO ‑ Change Order No. 3 to Contract No. 1063708 Professional Consulting Services to DeKalb County Office of the Chief Executive Officer: for use by the Office of the Chief Executive Officer (CEO) and the Department of Watershed Management (DWM). This contract consists of providing consulting services to review the County’s Consent Decree Program. Awarded to VNF Solutions, LLC. Amount Not To Exceed:  $100,000.00.

2018‑1757

(3/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(3/20/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)
(3/27/18 Board of Commissioners: deferred 2 weeks to the PWI‑Public Works & Infrastructure Committee)
(4/3/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(4/10/18 Board of Commissioners: deferred 2 weeks)
(4/17/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(4/24/18 Board of Commissioners: deferred)
(5/1/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(5/8/18 Board of Commissioners: deferred)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended for deferral to the Board of Commissioners)

Tax Commissioner
Commission District(s): All Commission Districts

Intergovernmental Agreement (IGA) between DeKalb County, The DeKalb County Tax Commissioner, and the Cities of Avondale Estates, Chamblee, Clarkston, Doraville, Lithonia, Pine Lake, Stonecrest, Stone Mountain, and Tucker for the billing and collection of taxes and fees.

2017‑1004

(10/17/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(10/24/17 OPS‑County Operations: recommended holding in committee)
(10/24/17 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(11/7/17 Board of Commissioners: deferred 30 days to the OPS‑County Operations)
(11/14/17 OPS‑County Operations: recommended holding in committee)
(12/5/17 Board of Commissioners: deferred 45 days to the OPS‑County Operations)
(1/9/18 OPS‑County Operations: recommended holding in committee to the OPS‑County Operations)
(1/23/18 Board of Commissioners: deferred)
(2/27/18 OPS‑County Operations: recommended holding in committee to the Board of Commissioners)
(2/27/18 Board of Commissioners: deferred to the OPS‑County Operations)
(3/13/18 Board of Commissioners: deferred.)
(4/10/18 Board of Commissioners: deferred)
(5/8/18 OPS‑County Operations: recommended for approval. to the Board of Commissioners)
(5/8/18 Board of Commissioners: deferred to the OPS‑County Operations)

Watershed Management
Commission District(s): All

Reallocation of Project Budgets Within the 2011A Bond Fund

2017‑1184

(2/6/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the ERPS‑Employee Relations & Public Safety Committee)
(2/6/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)
(2/13/18 Board of Commissioners: deferred.)
(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)
(2/27/18 Board of Commissioners: 30 day deferral)
(3/20/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)
(3/27/18 Board of Commissioners: deferred.)
(4/3/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(4/10/18 Board of Commissioners: deferred)
(4/17/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(5/1/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(5/8/18 Board of Commissioners: deferred)
(5/15/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.