BOC Agenda for August 14, 2018

INSPIRATIONAL

The Rev. Greg Tallant
Rector, Holy Trinity Parish

PLEDGE OF ALLEGIANCE

Commissioner Steve Bradshaw

PRESENTATIONS

2018 Digital Counties Award

COMMENTS FROM THE PUBLIC

10:00 A.M. PUBLIC HEARING

GIS Department
2018-2409
Commission District(s):  5 & 7

Resolution to Consider Abandonment of a 0.539 acre Section of Marshalls Industrial Drive Right of Way

(8/7/18 Committee of the Whole:  accepted to BOC agenda - Public  Hearing)

Planning and Sustainability
2018-1533
Commission District(s): All

An Ordinance to Amend Chapter 15 of the DeKalb County Code regarding Business Occupancy Taxes

(1/16/18 Committee of the Whole:  Accepted to the BOC agenda and  assigned to the PECS-Planning, Economic Development & Community  Services Committee)
(1/23/18 Board of Commissioners:  deferred)
(1/23/18 PECS-Planning, Economic Development & Community Services Committee: no official recommendation)
(3/13/18 PECS-Planning, Economic Development & Community Services Committee: no official recommendation)
(3/27/18 PECS-Planning, Economic Development & Communit Services Committee: no official recommendation) (3/27/18 Board of Commissioners:  deferred)
(4/24/18 PECS-Planning, Economic Development & Community Services Committee: no official recommendation) (4/24/18 Board of Commissioners:  deferred)
(5/8/18 PECS-Planning, Economic Development & Community Services Committee: no official recommendation) (5/22/18 Board of Commissioners:  deferred)
(6/12/18 PECS-Planning, Economic Development & Community Services Committee: recommended holding in committee to the Board of  Commissioners)
(6/26/18 Board of Commissioners:  deferred)
(7/10/18 Board of Commissioners: deferred 2 weeks to the PECS-Planning, Economic Development & Community Services  Committee)
(7/24/18 Board of Commissioners:  deferred.)

Public Works - Transportation
2018-2378
Commission District(s): 3 & 7

Traffic Calming Petition - Wakefield Drive between Boring Road and Baxberry Court. No Cost to County.

(8/7/18 Committee of the Whole:  accepted to BOC agenda - Public  Hearing)

“DECISION ONLY” ITEMS – NO PUBLIC HEARING

Planning and Sustainability
2018-2456
COMMISSION DISTRICT(S): 3 and 7

Ali Ihsan & Associates.

(7/24/18 Board of Commissioners - Zoning Meeting:  deferred 2 weeks)

APPEALS

NONE

APPOINTMENTS

Chief Executive Office
2018-2505
Commission District(s): ALL

Confirmation of County Attorney appointment; Viviane Ernstes

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda –  Preliminary)

CONSENT AGENDA

Airport
2018-2376
Commission District(s): 1 and 6

Termination of Standardized Lease Agreement with Scott Elmore.  There is no cost to the County.

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

Board of Commissioners - District 2
2018-2501
Commission District(s): Districts 2 and 6

Transfer of Funds to Callanwolde Foundation

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

Clerk to the Board of Commissioners and CEO
2018-2405
2018-2406
2018-2407

Commission District(s): All

Approval of Minutes of the Regular Meeting of May 22, 2018

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

Commission District(s): All

Approval of Minutes of the Zoning Meeting of May 22, 2018

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

Commission District(s): All

Approval of Minutes of the Regular Meeting of June 12, 2018

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

Police Services
2018-2344
Commission District(s): All Commission Districts

Donation Of A Speed Trailer From Emory University

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

Purchasing & Contracting
2018-2356   
Commission District(s): 6

LB - Invitation No. 18-100959 for Deepdene Park Bridge Repair: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA).  Consists of the repair and/or replacement of the Deepdene Bridge.  Recommend award to the lowest, responsive and responsible bidder:  Suncoast Restoration and Waterproofing, LLC. Amount Not To Exceed: $129,495.40.

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

2018-2361   
Commission District(s): 3 & 6

CA - Cooperative Agreement for Picnic Pavilion at Gresham Park: for use by the Department of Recreation, Parks, and Cultural Affairs (RPCA). Consists of the purchase, replacement, and installation of a picnic pavilion at Gresham Park. Awarded to Halsey Recreation, Inc. Amount Not To Exceed: $72,930.00.

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

Watershed Management
2018-2431
Commission District(s): 1

Termination of easements - As part of new development (Alexan on Clairemont), a sewer main was re-located.  A new easement was established for that new sewer main and this item is for the abandonment of portions of the previous easement.  Cost to the County:  $0 - no cost

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda -  Consent)

PRELIMINARY ITEMS

Board of Commissioners - District 1
2018-2533
Commission District(s): 1 & 6

Request Approval License Agreement between DeKalb Watershed Solar, LLC and DeKalb County, Georgia, Whereby DeKalb Watershed Solar, LLC under The Georgia Power Redi Program Would Construct and Maintain a Floating Solar Array at The Scott Candler Water Filter Plant

(8/7/18 Committee of the Whole:  Accepted to the BOC agenda –  Preliminary)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)

Purchasing & Contracting - to FAB Committee
2018-2365  
Commission District(s): All

CO- Change Order No. 1 to Contract No. 1081988 for Professional Services for the Implementation of Oracle Hyperion Planning and Budgeting Cloud Services for Public Sector: for the Department of Innovation and Technology (IT) for use by the Office of Management and Budget (OMB).  Consist of providing services to streamline the budget preparation process and to enhance the County’s ability to track and manage budgets in real-time. Awarded to Deloitte Consulting, LLP. Amount Not To Exceed: $249,000.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB-Finance, Audit & Budget Committee)
(8/7/18 FAB-Finance, Audit & Budget Committee: recommended for approval. to the Board of Commissioners)

Purchasing & Contracting - to OPS Committee
2018-2294   
Commission District(s): All

CA - Microsoft Premier Support: for use by the Department of Innovation and Technology (IT). Consists of support service to supply support to the Office 365, SharePoint and Windows Operating Systems. Awarded to Microsoft Corporation. Amount Not To Exceed: $150,390.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS-County Operations)

2018-2299   
Commission District(s): ALL

LB - Invitation No. 18-100961 for Maintenance and Repair of Overhead Doors (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM).  Consists of the purchase and installation, preventative maintenance, repair and/or replacement of all overhead doors.  Recommend award to the lowest, responsive and responsible bidder:  Overhead Door Company of Atlanta.  Amount Not To Exceed: $300,000.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS-County Operations)

Purchasing & Contracting - to PWI Committee
2018-2263  
Commission District(s): 1 and 6

RFP  -  Request  for  Proposals  No.  17-500472 Design  Build  Services  for  Scott  C Water  Treatment  Plant  -  High  Services  Pump  Station  (HSPS)  Header  &  Transfer  P Replacement:  for  use  by  the  Department  of  Watershed  Management  (DWM).  Consi providing  the  design  and  construction  services  to  remove  and  replace  the  transfer station’s main intake header, which is showing severe signs of corrosion, and to includ removal and replacement of four (4) small transfer pumps with two (2) large transfer p Recommend   award   to   the   sole   proposer,   who   is   responsive   and   responsible:   R Young, LLC. Amount Not To Exceed: $3,961,915.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI-Public Works & Infrastructure Committee)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

2018-2331   
Commission District(s): All

AP - Additional Purchase - Invitation No. 17-100849 49 Metric Ton Excavator with Long Reach Heavy Duty Boom: for Public Works - Fleet Management to be used by Public Works - Sanitation.  Consists of one (1) 49 Metric Ton Excavator with Long Reach Heavy Duty Boom to be used to continue to build cells, dredge out retention ponds, and complete various projects essential to the efficient operation of the landfill. Awarded to: Tractor and Equipment Co. Amount Not To Exceed:  $449,700.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI-Public Works & Infrastructure Committee)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

2018-2335   
Commission District(s): All

AP - Additional Purchase - Invitation No. 18-100940 Toro Groundmaster 4000-D Mower:  for Public Works - Fleet Management to be used by Public Works - Recreation, Parks and Cultural Affairs (RPCA).  Consists of purchasing three (3) additional units to mow approximately 22 parks and 36 football fields.  Awarded to: Jerry Pate Turf & Irrigation, Inc. Amount Not To Exceed:  $183,906.15.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI-Public Works & Infrastructure Committee)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

2018-2340   
Commission District(s): All

REN - Concrete Forming, Placing, Finishing and Retainer Walls (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1030383 and 1030316: for use by the Departments of Watershed Management (DWM) and Recreation, Parks and Cultural Affairs (RPCA) and Public Works - Sanitation and Roads and Drainage (R&D). These contracts consist of forming, placing and finishing concrete as needed for curbs, gutters, sidewalks, retainer walls, cheekwalls, footings and steps. Awarded to Crawford Enterprises, Inc. and The Renee Group, Inc. Total Amount Not To Exceed: $3,552,653.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI-Public Works & Infrastructure Committee)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)

2018-2345   
Commission District(s): All

LB - Invitation No.18-100937 Professional Inspection Services for Public Works (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). Consists of providing on-call professional services to inspect Municipal Separate Storm Sewer Systems (MS4s).  Recommend award to the lowest, responsive and responsible bidders:  Lowe Engineering, LLC, Moreland Altobelli, LLC and International Design Services, Inc., d/b/a IDS-Global, Inc.  Total Amount Not To Exceed: $2,010,000.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned  to the PWI-Public Works & Infrastructure Committee)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended  holding in committee to the Board of Commissioners)

2018-2362   
Commission District(s): 3 & 6

REN - Household Hazardous Waste (HHW) Collection Events (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1094267 for use by Public Works - Sanitation.  Consists of the collecting, handling, packing and lawful transporting of househo hazardous wastes.  Awarded to MXI Environmental Services, LLC. Amount Not To Exceed: $150,000.00.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI-Public Works & Infrastructure Committee)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

2018-2529   
Commission District(s): All

CO - Change Order No. 4 to Contract No. 924827 for Water Meters and Parts (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of the provision of water meters and associated parts. Awarded to Kendall Supply, Inc. Contract Term Extension ONLY.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI-Public Works & Infrastructure Committee)
(8/7/18 PWI-Public Works & Infrastructure Committee: recommended for approval. to the Board of Commissioners)

Voter Registration & Elections
2018-2495
Commission District(s): Districts 5 and 7

Adoption of Precinct Boundary Changes to evenly distribute voters and eliminate overcrowding in the Woodrow Road Precinct.

(8/7/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS-County Operations)

ITEMS FOR DECISION BY THE BOARD

Board of Commissioner
2018-2388
Commission District(s): All Districts

Request approval of a Memorandum of Agreement for the Development of a Transit Master Plan between the Atlanta Regional Commission and DeKalb County, Georgia.

(7/10/18 OPS-County Operations:  no official recommendation) (7/10/18 Board of Commissioners: deferred to the OPS-County Operations)
(7/24/18 Board of Commissioners:  deferred to the next meeting to the  OPS-County Operations)
(7/24/18 OPS-County Operations:  recommended for approval. to the  Board of Commissioners)

Board of Commissioners - District 2
2018-2342
Commission District(s): All Districts

Approve the Contract between DeKalb County and the Carl Vinson Institute of Government for the Study of Municipal Annexations and Incorporations

(6/28/18 Committee of the Whole:  Accepted to the BOC agenda – Preliminary)
(7/10/18 Board of Commissioners:  deferred)
(7/24/18 Board of Commissioners:  deferred to the next meeting)

Board of Commissioners - District 6
2018-2428
Commission District(s): All Districts

Booting Regulation Ordinance

(7/17/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the ERPS-Employee Relations & Public Safety Committee)
(7/24/18 Board of Commissioners:  deferred to the next meeting to the  ERPS-Employee Relations & Public Safety Committee)
(8/7/18 ERPS-Employee Relations & Public Safety Committee: recommended for approval upon receipt of additional information to the  Board of Commissioners)

Economic Development
2018-2359
Commission District(s): All Districts

A Resolution to make DeKalb County a Welcoming County

(7/17/18 Committee of the Whole:  Accepted to the BOC agenda and  assigned to the PECS-Planning, Economic Development & Community  Services Committee)
(7/24/18 PECS-Planning, Economic Development & Community Services Committee: recommended for approval. to the Board of  Commissioners)
(7/24/18 Board of Commissioners:  deferred.)

Facilities Management
2018-2307
Commission District(s): 4 and 7

Approval of Tower Site Lease Agreement between DeKalb County and New Cingular Wireless PCS, LLC

(7/17/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS-County Operations)
(7/24/18 Board of Commissioners:  deferred to the next meeting to the  OPS-County Operations)
(7/24/18 OPS-County Operations: recommended holding in committee to the Board of Commissioners)

Finance
2018-2106
Commission District(s): All Commission Districts

The adoption of the County Debt Management Policy for the purpose of setting forth parameters for issuing debt and managing outstanding debt.  The intent is to provide structure for decisions regarding types and amounts of permissible debt, method of sale that may be used, structural features that may be incorporated, and the timing and purposes for which debt may be issued.

(6/5/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB-Finance, Audit & Budget Committee)
(6/5/18 FAB-Finance, Audit & Budget Committee: recommended holding in committee to the Board of Commissioners) (6/12/18 Board of Commissioners:  deferred.)
(7/10/18 Board of Commissioners:  deferred 2 weeks to the  FAB-Finance, Audit & Budget Committee)
(7/17/18 FAB-Finance, Audit & Budget Committee: recommended for
approval. to the Board of Commissioners)

2018-2108

(7/24/18 Board of Commissioners:  deferred.)

Commission District(s): All Commission Districts

Adoption of an updated County Investment Management Policy for the purpose of providing guidance and direction on best practices to ensure the prudent management o public funds, the availability of operating and capital funds when needed.

(6/5/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB-Finance, Audit & Budget Committee)
(6/5/18 FAB-Finance, Audit & Budget Committee: recommended holding in committee to the Board of Commissioners) (6/12/18 Board of Commissioners:  deferred)
(7/10/18 Board of Commissioners:  deferred 2 weeks to the  FAB-Finance, Audit & Budget Committee)
(7/17/18 FAB-Finance, Audit & Budget Committee: recommended for approval. to the Board of Commissioners)
(7/24/18 Board of Commissioners:  deferred substitute)

Purchasing & Contracting - to OPS Committee
2018-2200   
Commission District(s): All

LB - Invitation No. 18-100923 Elevator Maintenance Services (Multi-Year Contract): for use by the Department of Facilities Management (FM).  Consists of providing maintenance and repair services for elevators, chair lifts, and dumbwaiters at County owned facilities. Recommend award to the lowest, responsive and responsible bidder: ThyssenKrupp Elevator Corp. Amount Not To Exceed: $632,373.96.

(7/17/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS-County Operations)
(7/24/18 Board of Commissioners:  deferred to the next meeting to the  OPS-County Operations)
(7/24/18 OPS-County Operations: recommended holding in committee to the Board of Commissioners)

2018-2211   
Commission District(s): All

CA - Cooperative Agreement for Kronos Technical Software and Equipment Support Services:  for use by the Department of Innovation and Technology (IT).  Consists of maintenance, support and upgrade of the Kronos equipment.  Awarded to Kronos Incorporated. Amount Not To Exceed: $121,060.87.

(7/17/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS-County Operations)
(7/24/18 Board of Commissioners:  deferred to the next meeting to the  OPS-County Operations)
(7/24/18 OPS-County Operations: recommended for approval. to the Board of Commissioners)

Purchasing & Contracting - to PECS Committee
2018-2282  
Commission District(s): All

LB - Invitation No. 18-100949 Neighborhood Stabilization Program One (NSP1) and Program Three (NSP 3): for use by the Department of Community Development. Consists of acquiring, rehabilitating and selling DeKalb residential properties. Recommend award to the lowest, responsive and responsible bidder: Synergy Real Estate Developers, LLC. Amount Not To Exceed: $4,000,000.00.

(7/17/18 Committee of the Whole:  Accepted to the BOC agenda and  assigned to the PECS-Planning, Economic Development & Community  Services Committee)
(7/24/18 PECS-Planning, Economic Development & Community Services Committee: recommended for approval. to the Board of Commissioners)
(7/24/18 Board of Commissioners:  deferred to the next meeting to the  PECS-Planning, Economic Development & Community Services  Committee)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.