BOC Agenda for October 24, 2017

INSPIRATIONAL

Pastor Tyrone Barnette
Peace Baptist Church

PLEDGE OF ALLEGIANCE

Commissioner Larry Johnson

PRESENTATIONS

Domestic Violence Awareness Month

COMMENTS FROM THE PUBLIC

10:00 A.M. PUBLIC HEARING

Public Works ‑ Transportation
Commission District(s): 2 & 6

Street Light Petition ‑ North Jamestown Road. No Cost to the County

2017‑0797
(10/17/17 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)

Finance ‑ Risk Management

Commission District(s): All Commission Districts
   

Home Rule Ordinance to amend the Pension Code of DeKalb County, Georgia, 1962 Ga. Laws 3088, as amended, to change the plan year to January 1 through December 31 (currently the plan year is April 1 through March 31).

2017‑1030
(10/3/17 Committee of the Whole: Accepted to the BOC agenda ‑ Public Hearing to the FAB‑Finance, Audit & Budget Committee)
(10/3/17 FAB‑Finance, Audit & Budget Committee: recommended for approval to the Board of Commissioners)
(10/10/17 Board of Commissioners: approved first reading, deferred for second reading)

Watershed Management
Commission District(s):  4 and 6

Resolution, Order and Declaration of Taking ‑ Installation of 13,200 LF of 30‑inch ductile iron pipe (DIP) from Maple Street to South Columbia Drive for constructing a new transmission main for the “Waterline Replacement Scott Boulevard ‑ Phase III” project.  Cost to the County:  $159,900

2017‑0774
(9/19/17 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)
(9/26/17 Board of Commissioners: deferred 30 days)

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Planning & Sustainability

Special Land Use Permit ‑ Ramana R. Bathini.

2017‑0908
(9/7/17 Planning Commission: denial to the Board of Commissioners ‑ Zoning Meeting)
(9/26/17 Board of Commissioners ‑ Zoning Meeting: deferred 30 days)

APPEALS

Planning & Sustainability

Appeal of a Decision of the DeKalb County Historic Preservation Commission by Alan D. Armstrong

2017‑1009
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Appeal)

Appeal of a Decision of the DeKalb County Historic Preservation Commission by Eugene S. Hurwitz

2017‑1011
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Appeal)

APPOINTMENTS

Chief Executive Office
Commission District(s): All

Reappointment to the DeKalb County Public Library Board ‑ Ms. Elizabeth (Bebe) Joyner

2017‑1126
(10/17/17 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

Commission District(s): All
Appointment to the DeKalb County Public Library Board ‑ Ms. Valerie Boyd

2017‑1127
(10/17/17 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

Executive Assistant ‑ Chief Operating Office
Commission District(s): All Commission Districts

Appointment of Rebekah J. Coblentz to the Board of Directors of the Decide DeKalb Development Authority of DeKalb County, the Private Hospital Authority, and the Residential Care Facilities for the Elderly Authority.

2017‑0720
(7/27/17 Board of Commissioners: deferred for one month to the PECS‑Planning, Economic Development & Community Services Committee)
(7/27/17 Board of Commissioners: approved)
(8/8/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for approval to the Board of Commissioners)
(8/15/17 Committee of the Whole: substitute accepted)
(8/22/17 Board of Commissioners: deferred 2 weeks)
(9/14/17 Board of Commissioners: tabled)
(9/14/17 Board of Commissioners: deferred 30 days)
(10/10/17 Board of Commissioners: deferred 2 weeks)

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners ‑ District 1
Commission District(s): District 1

Appointment of H. Paul Womack, Jr. to the DeKalb County Planning Commission

2017‑1102
(10/17/17 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

CONSENT AGENDA

Airport
Commission District(s): 1 & 6

Lease Agreement with Signature Flight Support Corporation.  There is no cost to the County.

2017‑1034
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Commission District(s): 1 & 6
Standardized T‑Hangar Lease Agreement with Brent L. Messerschmidt

2017‑1051
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Commission District(s): 1 & 6
Standardized T‑Hangar Lease Agreement with John A. Houck

2017‑1052
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Commission District(s): Commission Districts 1 & 6

Standardized T‑Hangar Lease Agreement with Christopher Baucom

2017‑1134
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Commission District(s): Commission Districts 1 & 6
Standardized T‑Hangar Lease Agreement with Hicks L. Milner

2017‑1139
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Clerk to the Board of Commissioners and CEO
Commission District(s): All

Approval of Minutes of the Regular Meeting of August 22, 2017

2017‑1037
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Commission District(s): All
Approval of the Minutes of the Regular Meeting of September 14, 2017

2017‑1079
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Commission District(s): All
Approval of Minutes of the Regular Meeting of August 8, 2017

2017‑1082
(10/17/17 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

District Attorney
Commission District(s): all

Acceptance of Victims of Crimes Act Grant to District Attorney’s Office

2017‑1156
(10/17/17 Committee of the Whole: accepted to BOC agenda ‑ Consent to the ERPS‑Employee Relations & Public Safety Committee)

Commission District(s): all
Acceptance of additional Victims of Crimes Act Grant to District Attorney’s Office

2017‑1158
(10/17/17 Committee of the Whole: accepted to BOC agenda ‑ Consent to the ERPS‑Employee Relations & Public Safety Committee)

PRELIMINARY ITEMS

Board of Commissioners ‑ District 3
Commission District(s): Districts 3, 6 and 7

Resolution to Remove One Appointee and Retain One Appointee as a Member of the East Metro Community Improvement District

2017‑1180
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Board of Commissioners ‑ District 6
Commission District(s): D6 and D4

Text and Map Amendment to the Scottdale Overlay

2017‑1130
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
90% No‑Kill Standard for Animal Services and the Animal Shelter

2017‑1147
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Fire & Rescue
Commission District(s): All

Surplus Draeger SCBA Equipment

2017‑1050
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(10/17/17 ERPS‑Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Police Services
Commission District(s): All Commission Districts

FY17 NCSX Implementation Assistance Program, $481,692 ‑ To assist with the transition from the Uniform Crime Reporting (UCR) to the National Incident Based Reporting System (NBRS) implementation

2017‑1010
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(10/17/17 ERPS‑Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Commission District(s): All
Official Retirement of K‑9 Tico to His Handler ‑ Officer R. Carrigan.

2017‑1013
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(10/17/17 ERPS‑Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Commission District(s): All Commission Districts
FY 2018 Metro Atlanta Multi‑Jurisdictional DUI Task Force (HEAT) Grant ‑ for Highway Enforcement of Aggressive Traffic Directed Towards Combating Aggressive and Impaired Driving.

2017‑1028
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(10/17/17 ERPS‑Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Public Safety ‑ DEMA
Commission District(s): All Commission Districts

FY 2017 Performance Partnership Award (PPA), from the Georgia Emergency Management Agency (GEMA) in the amount of $69,426 to support planners and conduct the Emergency Operation Plan (EOP) table top training.

2017‑1006
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(10/17/17 ERPS‑Employee Relations & Public Safety Committee: recommended for approval to the Board of Commissioners)

Purchasing & Contracting
Purchasing & Contracting ‑ to ERPS Committee
Commission District(s): ALL

RFP ‑ Request for Proposals No. 17‑500437 Insurance Broker Services (Multi‑Year Contract): for use by the Department of Finance ‑ Risk Management. Recommend award to the highest scoring proposer: Wells Fargo Insurance Services USA, Inc. Amount Not To Exceed: $890,000.00.

2017‑0944
(10/17/17 ERPS‑Employee Relations & Public Safety Committee: recommended holding in committee)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Purchasing & Contracting ‑ to FAB Committee
Commission District(s): All

CA ‑ Cooperative Agreement for General Office Supplies: for use by all County departments through the Oracle punch‑out site, (The County’s on‑line shopping site for supplies).   Awarded to Office Depot, Inc. Amount Not To Exceed: $6,000,000.00.

2017‑0664
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Purchasing & Contracting ‑ to OPS Committee
Commission District(s): All

REN ‑ Maintenance and Support for a Comprehensive Case Management System for the State Court Probation Department (Annual Contract ‑ 2nd Renewal of 4 Options to Renew): Contract No. 1030458 for use by the Department of Innovation & Technology (IT).  Awarded to Journal Technologies, Inc.  Amount Not To Exceed $46,500.00.

2017‑0948
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
REN ‑ Red Dyed Diesel Fuel (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract Nos.: 1045260 and 1045265 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM), Public Works ‑ Fleet Management (Fleet) and Police Services (Police). Awarded to Mansfield Oil Company of Gainesville, Inc. and James River Solutions.  Total Amount Not To Exceed: $405,000.00.

2017‑0951
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Purchasing & Contracting ‑ to PECS Committee
Commission District(s): All

RG ‑ Invitation No. 17‑100856 for Sale of Rights to a Certain Portion of the Blue Sky Condominium Complex: for use by Community Development.  Recommend award to the highest, responsive and responsible bidder:  SL Jackson LLC.  Revenue Amount: $1,035,000.00.

2017‑0982
(10/17/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)

Purchasing & Contracting ‑ to PWI Committee
Commission District(s): All

REN ‑ Crane Rental and Operating Services (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 991389 for use by the Department of Watershed Management (DWM). Awarded to Maxim Crane Works, L.P.  Amount Not To Exceed: $85,000.00.

2017‑0928
(10/17/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
REN ‑ Diving Services (Annual Contract ‑ 1st Renewal of 2 Options to Renew):  Contract No. 1034150 for use by the

Department of Watershed Management (DWM).  Awarded to Zion Marine, LLC.  Amount Not To Exceed: $307,000.00.

2017‑0934
(10/17/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
REN ‑ Rental of Trailers (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 989165 for use by Public Works ‑ Sanitation and Keep DeKalb Beautiful (KDB).  Awarded to Spectrum Building Systems.  Amount Not To Exceed: $76,416.00.

2017‑0935
(10/17/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): 3 & 6
REN ‑ Environmental Monitoring and Gas Collection and Control System (GCCS) and Operations and Maintenance Services (Annual Contract 1st Renewal of 3 Options to Renew):  Contract No.1040979 for use by Public Works ‑ Sanitation.  Awarded to Oasis Consulting Services, Inc.  Total Amount Not To Exceed:  $1,227,575.00.

2017‑0949
(10/17/17 PWI‑Public Works & Infrastructure Committee: no official recommendation)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
REN ‑ Granite Rubble Stone (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract No. 1027614 for use by Public Works ‑ Roads and Drainage (R&D) and the Departments of Watershed Management (DWM) and Recreation, Parks and Cultural Affairs (RPCA). Awarded to Bedrock Granite Company, Inc.  Amount Not To Exceed: $370,000.00.

2017‑0953
(10/17/17 PWI‑Public Works & Infrastructure Committee: recommended holding in committee)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
LB ‑ Invitation No. 17‑100817 for High Pressure Quick Insertion Valves (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM).  Recommend award to the lowest, responsive and responsible bidder: F.M. Shelton, Inc.  Amount Not To Exceed: $340,000.00.

2017‑0954
(10/17/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
CO ‑ Change Order No. 1 to Contract No. 964447 for Roll Carts for the Sanitation Residential Recycling Program, (Annual Contract with 2 Options to Renew) for use by the Department of Public Works ‑ Sanitation. Awarded to Otto Environmental Systems (NC), LLC. Amount Not To Exceed:  $1,800,742.00.

2017‑0961
(10/17/17 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
AP‑ Additional Purchase for Invitation No. 16‑100731 Conventional Truck Cab and Chassis with 20 ft. Flatbed Dump and Hydraulic Crane with Grapple CNG Engine Driven: for Public Works ‑ Fleet Management to be used by Public Works ‑ Sanitation.  Awarded to MHC Kenworth, Inc. Amount Not To Exceed:  $1,155,036.00.

2017‑0994
(10/17/17 PWI‑Public Works & Infrastructure Committee: recommended holding in committee)
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Commission District(s): All
LB ‑ Invitation No. 17‑100886 Tandem Axle CNG Powered Manual Automated Side Loader, Refuse Collection Truck with 28 Cubic Yard Compaction System: for Public Works ‑ Fleet Management to be used by Public Works ‑ Sanitation. Recommend award to the lowest, responsive and responsible bidder:  Peterbilt of Atlanta, LLC.  Amount Not To Exceed:  $12,390,048.00.

2017‑1178
(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)

Tax Commissioner
Commission District(s): All Commission Districts

Intergovernmental Agreement (IGA) between DeKalb County, The DeKalb County Tax Commissioner, and the Cities of Avondale Estates, Chamblee, Clarkston, Doraville, Lithonia, Pine Lake, Stonecrest, Stone Mountain, and Tucker for the billing and collection of taxes and fees.

2017‑1004
(10/17/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)

ITEMS FOR DECISION BY THE BOARD

Board of Commissioners
Commission District(s): All Commission Districts

Resolution to Remove or Relocate the Confederate Monument on the Decatur Square

2017‑1108
(10/3/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)
(10/10/17 PECS‑Planning, Economic Development & Community Services Committee: recommended for approval to the Board of Commissioners)
(10/10/17 Board of Commissioners: deferred 2 weeks to the PECS‑Planning, Economic Development & Community Services Committee)

Purchasing & Contracting
Purchasing & Contracting ‑ to FAB Committee
Commission District(s): 1 & 6

RFP  Design and Construction of New Tag Office (270 days): Request for Proposals No. 16‑500421 for use by the Department of Facilities Management (FM). Amount not to exceed: $1,971,000.00

2017‑0063
(2/7/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)
(2/14/17 Board of Commissioners: deferred 30 days)
(3/14/17 Board of Commissioners: deferred 30 days)
(4/11/17 Board of Commissioners: deferred to June 13, 2017)
(6/20/17 FAB‑Finance, Audit & Budget Committee: recommended for deferral)
(7/18/17 FAB‑Finance, Audit & Budget Committee: recommended for deferral)
(7/27/17 Board of Commissioners: deferred 30 days)
(8/22/17 Board of Commissioners: deferred 30 days)
(9/26/17 Board of Commissioners: deferred 30 days)

Purchasing & Contracting ‑ to OPS Committee
Commission District(s): All

REN ‑ On Call Electrical Services (Annual Contract ‑ 2nd Renewal of 3 Options to Renew): Contract Nos.: 987269, 987271 and 987273 for use by the Department of Facilities Management (FM).  Awarded to D & R Construction and Contracting, LLC, GC&E Systems Group Inc. and Whitehead Electric Company.  Total Amount Not To Exceed: $275,000.00.

2017‑0912
(10/3/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(10/10/17 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(10/10/17 OPS‑County Operations: recommended for approval to the Board of Commissioners)

Commission District(s): All
REN ‑ Light Bulbs, Fixtures, Lamps, and Ballasts (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract No. 1037005 for use by the Department of Facilities Management (FM).  Awarded to Atlanta Light Bulbs, Inc. Amount Not To Exceed: $90,000.00.

2017‑0920
(10/3/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(10/10/17 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(10/10/17 OPS‑County Operations: recommended for approval to the Board of Commissioners)

Commission District(s): All
REN ‑ County Wide Commercial Janitorial Services (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract Nos.: 1037689 and 1055558 for use by the Department of Facilities Management (FM). Awarded to American Facility Services, Inc. and Building Maintenance Services, Inc. Total Amount Not To Exceed $2,200,000.00.

2017‑0921
(10/3/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(10/10/17 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(10/10/17 OPS‑County Operations: recommended for approval to the Board of Commissioners)

Commission District(s): ALL
RA ‑ PO Nos.:1075030 and 1077582 Ratification for Emergency Mold Remediation for use by the Department of Facilities Management (FM). Awarded to Full Circle Restoration. Amount Not To Exceed: $111,304.61.

2017‑0932
(10/3/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(10/10/17 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)

Agenda
(10/10/17 OPS‑County Operations: recommended for approval to the Board of Commissioners)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.