BOC Agenda for February 27, 2018

INSPIRATIONAL

Porter Sanford III Performing Arts & Community Center Anniversary/Alliance Theater Performance

PLEDGE OF ALLEGIANCE

Commissioner Mereda Davis Johnson
District 5

PRESENTATIONS

Black History Month
HOSEA HELPS
Honoring John Steinichen

COMMENTS FROM THE PUBLIC

10:00 A.M. PUBLIC HEARING

Chief Executive Office
Commission District(s): All
2018 Operating Budget
2018‑1696

(2/6/18 FAB‑Finance, Audit & Budget Committee: no official recommendation)
(2/13/18 Board of Commissioners: deferred.)

Planning & Sustainability
COMMISSION DISTRICT(S): 4 & 6

To amend Chapter 27‑3.36 the DeKalb County Zoning Ordinance the text and map in the Scottdale Overlay District.

2017‑1130

(10/17/17 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(10/24/17 Board of Commissioners: approved)
(1/9/18 Planning Commission: Full cycle deferral per staff recommendation to the Board of Commissioners)
(1/23/18 Board of Commissioners ‑ Zoning Meeting: deferred)

COMMISSION DISTRICT(S): 5 &7
Text amendment to the DeKalb County Zoning Ordinance, Chapter 27‑3.5.15, Tier 3.
2017‑1120

(11/14/17 Board of Commissioners: deferred)
(1/9/18 Planning Commission: approval per staff recommendation to the Board of Commissioners)
(1/23/18 Board of Commissioners ‑ Zoning Meeting: deferred)

COMMISSION DISTRICT(S): All Commission districts

Amendment to Chapter 27‑7.2.2, D of the DeKalb County Zoning Ordinance related to the duties and procedures for the Planning Commission to be consistent with the amended Bylaws. The amended Bylaws are in accordance with Sec. 21, Amendments of the DeKalb County Planning Commission Bylaws, dated July 9, 2003.

2017‑1476

(1/9/18 Planning Commission: Adopted per staff recommendation to the Board of Commissioners)
(1/23/18 Board of Commissioners ‑ Zoning Meeting: deferred)

COMMISSION DISTRICT(S): 5 & 7
Z‑18‑21942 Quik Trip Corporation.
2017‑1488

(1/9/18 Planning Commission: approved with conditions per staff recommendation to the Board of Commissioners)
(1/23/18 Board of Commissioners ‑ Zoning Meeting: deferred.)

COMMISSION DISTRICT(S): 5 & 7
SLUP‑18‑21937 Quik Trip Corporation.
2017‑1494

(1/9/18 Planning Commission: approved with conditions per staff recommendation to the Board of Commissioners)
(1/23/18 Board of Commissioners ‑ Zoning Meeting: deferred.)

COMMISSION DISTRICT(S): 5 & 7
SLUP‑18‑21958 Quik Trip Corporation.
2017‑1495

(1/9/18 Planning Commission: approved with conditions per staff recommendation to the Board of Commissioners)
(1/23/18 Board of Commissioners ‑ Zoning Meeting: deferred)

Public Works ‑ Transportation
Commission District(s): 4 & 7

Resolution, Order and Declaration of Taking ‑ Easement(s) for “Rockbridge Road Project”. 
Cost to County: $4,100.00
Owner: Cole FD Portfolio V, LLC

2018‑1665

(2/20/18 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)

Commission District(s): 4 & 7

Resolution, Order and Declaration of Taking ‑ Easement(s) for “Rockbridge Road Project”. 
Cost to County: $8,500.00
Owner: Malek Sultan

2018‑1667

(2/20/18 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)

Commission District(s): 4 & 7

Resolution, Order and Declaration of Taking ‑ Easement(s) for “Rockbridge Road Project”. 
Cost to County: $23,900.00
Owner: Qi Zhang and Jon Shao

2018‑1668

(2/20/18 Committee of the Whole: accepted to BOC agenda ‑ Public Hearing)

APPEALS

NONE

APPOINTMENTS

Chief Executive OfficeCommission District(s): All

Appointment to the DeKalb Community Service Board ‑ Mr. Jeffrey Taylor

2018‑1725

Commission District(s): All

Appointment of an elected official for membership to the DeKalb Community Service Board ‑ Commissioner Kathie Gannon

2018‑1729
Commission District(s): All

Appointment of an elected official to the DeKalb Community Service Board ‑ Dr. David Dude

2018‑1730

ITEMS FOR RECORDING IN THE MINUTES

Board of Commissioners ‑ District 1
Commission District(s): 1

Record the Re‑appointment of Gaye Stathis as the District 1 Representative to the Watershed Customer Service and Billing Advisory Group.

2018‑1650

(2/20/18 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

Board of Commissioners ‑ District 2
Commission District(s): Commission District 2

Record the Reappointment of Star McKenzie to the DeKalb County Watershed Customer Service and Billing Advisory Board

2018‑1731

(2/20/18 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

Commission District(s): Commission District 2

Record the Appointment of Nancy Love to the Citizens Oversight Committee for SPLOST Revenues and Expenditures

2018‑1732

(2/20/18 Committee of the Whole: accepted to BOC agenda ‑ Appointment)

Board of Commissioners ‑ District 3

Commission District(s): 3

Record the Appointment of Alice Bussey to the Citizen Oversight Committee for SPLOST Revenues and Expenditures

2018‑1749

Commission District(s): District 5

Appointment of Breana Kelly to the Department of Behavioral Health and Developmental Disabilities Region 3 Advisory Council

2018‑1747

CONSENT AGENDA

Board of Commissioners
Commission District(s): All

Revised Board of Commissioners’ 2018 Regular Business and Committee of the Whole Meetings Calendar

2018‑1727

(2/20/18 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

Police Services
Commission District(s): All

Grant Acceptance: Police Department Hosting of the North American Police Work Dog Association (NAPWDA) Georgia Certification/Workshop ‑ $50,000

2018‑1642

(2/20/18 Committee of the Whole: Accepted to the BOC agenda ‑ Consent)

PRELIMINARY ITEMS

Purchasing & Contracting
Purchasing & Contracting ‑ to FAB Committee
Commission District(s): All

CO ‑ Change Order No. 1 to Contract No. 1082807 Street Level Imagery Phase III (Sole Source): for use by the Department of Property Appraisal (PA). Consists of the validation of property information entered into the iasWorld CAMA database. Awarded to Tyler Technologies, Inc. Amount Not To Exceed: $272,421.00

2018‑1585

(2/20/18 FAB‑Finance, Audit & Budget Committee: no official recommendation)
(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the FAB‑Finance, Audit & Budget Committee)

Purchasing & Contracting ‑ to OPS Committee
Commission District(s): All

CO ‑ Change Order No. 1 to Contract No. 1070267 for Technology Solutions with Related Equipment and Accessories: for the Department of Innovation and Technology (IT). Consists of utilizing the competitively let National Joint Powers Alliance (NJPA) cooperative agreement to purchase Apple computer hardware, tablets peripherals, printers, network gear and other approved software.  Awarded to CDW Government, LLC.  Amount Not To Exceed: $750,000.00

2018‑1616

(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)

Commission District(s): ALL

REN ‑ Professional and Managed Support and Maintenance of Voice and Data Network Services (Annual Contract ‑ 3rd Renewal of 4 Options to Renew): Contract No. 967790 for use by the Department of Innovation and Technology (IT).  Consists of providing support, maintenance and repair of voice and data network services. Awarded to Layer 3 Communications, LLC.  Amount Not To Exceed: $851,128.47.

2018‑1617

(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)

Purchasing & Contracting ‑ to PECS Committee
Commission District(s): 3 & 4

CA ‑ Cooperative Agreement for Poured‑in‑Place (PIP) Surfacing for the Playgrounds at Hairston Park and Shoal Creek 1 Park: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of installation of rubber surfacing at Hairston Park and Shoal Creek I Park. Awarded to PlayPower, Inc. Amount Not To Exceed: $146,646.00.

2018‑1595

(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)

Commission District(s): 1 & 7

CA ‑ Cooperative Agreement for Poured‑in‑Place (PIP) Surfacing for the Playground at Henderson Park: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA).  Consists of installation of rubber surfacing at Henderson Park. Awarded to Kompan, Inc. Amount Not To Exceed: $102,014.37.

2018‑1634

(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)

Purchasing & Contracting ‑ to PWI Committee
Commission District(s): All

LB ‑ Invitation No. 17‑100849 49 Metric Ton Excavator with Long Reach Heavy Duty Boom: for Public Works ‑ Fleet Management to be used by Public Works ‑ Sanitation. Consists of one (1) 49 Metric Ton Excavator with Long Reach Heavy Duty Boom.  Recommend award to the lowest, responsive and responsible bidder:  Tractor and Equipment Co. Amount Not To Exceed:  $449,700.00.

2017‑1220

(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)

Commission District(s): All

REN ‑ Pavement Markings (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No.1004130 for use by Public Works ‑ Roads and Drainage (R&D). This contract consists of painting lines on road surfaces. Awarded to Peek Pavement Marking.  Amount Not To Exceed: $600,000.00.

2018‑1544

(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)

Commission District(s): All

REN ‑ Silt Fencing, Sandbags, Straw and Mulch (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract No. 1061257 for use by the Department of Watershed Management (DWM), 

Public Works ‑ Roads & Drainage (R&D) and Sanitation. This contract consists of provision and installation of silt fencing, sandbags, straw and mulch for erosion control and landscaping.   Awarded to PF Holding and Investment LLC.  Amount Not To Exceed: $80,000.00.

2018‑1569

(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)

Commission District(s): All

REN ‑ Resilient Wedge Insert Valves (Annual Contract ‑ 2nd Renewal of 2 Options to Renew): Contract No. 1007234 for use by the Department of Watershed Management (DWM). This contract consists of the purchase of resilient wedge insert valves for repair of water main lines.   Awarded to F.M. Shelton, Inc.  Amount Not To Exceed: $735,376.00.
2018‑1571

(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)
(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)

Recreation, Parks and Cultural Affairs
Commission District(s): Districts 3 and 7

Transfer of $50,000 for Funding of Capital Improvement Project at Porter Sanford Art Center

2018‑1554

(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PECS‑Planning, Economic Development & Community Services Committee)

Voter Registration & Elections
Commission District(s): 2,3,4,6 and 7

Adoption of Precinct Boundary Changes due to the Cities of Atlanta and Avondale Annexations.

2018‑1589

(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)

Board of Commissioners Agenda
Watershed Management

Commission District(s): Districts 5 and 7

Arabia Mountain National Heritage Area & Recreational Tourism Development ‑ Lyon Farm Restoration

2018‑1593

(2/20/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)

ITEMS FOR DECISION BY THE BOARD

Airport
Commission District(s): 1 and 6

Lease Agreement with BJS Plaza Fiesta, LLC.  There is no cost to the County.

2017‑1363

(1/9/18 OPS‑County Operations: recommended for approval upon receipt of additional information to the Board of Commissioners)
(1/9/18 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(1/23/18 Board of Commissioners: deferred.)

Commission District(s): 1 and 6
Lease Agreement with Outfront Media, LLC.  There is no cost to the County.

2017‑1370

(1/9/18 OPS‑County Operations: recommended for withdrawal to the Board of Commissioners)
(1/9/18 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(1/23/18 Board of Commissioners: deferred.)

Board of Commissioners
Commission District(s): All Districts

Legislative Remedies for Blight; Residential and Commercial

2017‑1294

(1/19/18 Special Called Meeting: deferred to the next meeting to the OPS‑County Operations)
(1/23/18 OPS‑County Operations: recommended holding in committee to the OPS‑County Operations)
(2/13/18 OPS‑County Operations: recommended holding in committee to the OPS‑County Operations)
(2/13/18 Board of Commissioners: deferred.)

Commission District(s): All Districts

A Resolution Requesting that the DeKalb Delegation to the Georgia General Assembly to have incorporated areas to share in the unfunded legacy cost for employees who provided services to those areas.

2018‑1577

(1/19/18 Special Called Meeting: deferred to the next meeting to the OPS‑County Operations)
(1/23/18 OPS‑County Operations: recommended holding in committee to the OPS‑County Operations)
(2/13/18 OPS‑County Operations: recommended holding in committee to the OPS‑County Operations)
(2/13/18 Board of Commissioners: deferred 2 weeks)

Board of Commissioners ‑ District 3
Commission District(s): All Districts

A Resolution of the Governing Authority of DeKalb County, Georgia, Supporting the General Assembly in Commissioning a Transportation Feasibility Study to Determine the Transit Needs and Options for the Area that Begins at Hartsfield‑Jackson International Airport, following the I‑285 Corridor, and ends at the Northern Most Portion of DeKalb County.

2018‑1688

(2/13/18 PECS‑Planning, Economic Development & Community Services Committee: recommended for approval to the Board of Commissioners)
(2/13/18 Board of Commissioners: deferred 2 weeks to the PECS‑Planning, Economic Development & Community Services Committee)

Facilities Management
Commission District(s): All
Reallocation parking revenues

2017‑1480

(1/9/18 Board of Commissioners: deferred)

GIS Department
Commission District(s): 4 & 6

Resolution to set a date and time for a public hearing related to consideration of abandonment of a 0.336 acre section of Patterson Avenue right of way.

2018‑1511

(1/16/18 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(1/23/18 Board of Commissioners: deferred)
(2/13/18 Board of Commissioners: deferred 2 weeks)

Public Works ‑ Transportation
Commission District(s): 5 and 7

Georgia Power Relocations for Panola Road at Marbut Road Traffic Signal Improvements

2018‑1503

(1/16/18 Committee of the Whole: Accepted to the BOC agenda – Preliminary)
(1/16/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(1/23/18 Board of Commissioners: deferred to the PWI‑Public Works & Infrastructure Committee)
(2/6/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the Board of Commissioners)
(2/13/18 Board of Commissioners: deferred.)
(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended for approval to the Board of Commissioners)

Purchasing & Contracting
Purchasing & Contracting ‑ to OPS Committee
Commission District(s): All

REN ‑ Filters: Automotive, Air, Fuel, Oil, Transmission, Hydraulic, Small Engine and Miscellaneous (Annual Contract‑2nd Renewal of 2 Options to Renew): Contract Nos.: 1002302, 1002304, 1002307, 1002306, 1002481 and 1002305 for use by Public Works ‑ Fleet Management.  These contracts consist of providing various filters for vehicles and equipment.  Awarded to: Napa Auto Parts; Ag Pro, LLC; Interstate Truck Equipment, Inc.; Rush Truck Centers of GA d/b/a Rush Truck Center, Atlanta; Gillie Hyde Ford Lincoln, Inc. and Allan Vigil Ford Lincoln.  Total Amount Not To Exceed:  $170,000.00.

2018‑1510

(2/6/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(2/13/18 OPS‑County Operations: recommended for approval to the Board of Commissioners)
(2/13/18 Board of Commissioners: deferred for 2 weeks to the OPS‑County Operations)

Commission District(s): All

REN ‑ On Call Heating Ventilation and Air Conditioning ‑ HVAC (Annual Contract ‑ 1st Renewal of 2 Options to Renew): Contract Nos.: 1052207 and 1052210 for use by the Department of Facilities Management (FM).  Consists of providing on‑call HVAC services for residential, commercial and industrial properties.  Awarded to Mann Mechanical Company, LLC and Galgon HVAC Mechanical Services, Inc.  Total Amount Not To Exceed $1,500,000.00.

2018‑1516

(2/6/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(2/13/18 OPS‑County Operations: recommended for approval to the Board of Commissioners)
(2/13/18 Board of Commissioners: deferred to the OPS‑County Operations)

Commission District(s): 2

CO ‑ Change Order No. 2 to Contract No. 1072357 for Maloof Building Restrooms Maintenance: for use by the Department of Facilities Management (FM).  Consists of providing selective modification of ten (10) hallway restrooms at the Maloof Administrative Building, 2nd Floor through 6th Floor.  Awarded to Hawk Construction Company, LLC.  Amount Not To Exceed:  $12,757.81.

2018‑1517

(2/6/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(2/13/18 OPS‑County Operations: recommended for approval to the Board of Commissioners)
(2/13/18 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)

Commission District(s): All

REN ‑ Chiller Inspection, Repair and Preventative Maintenance Service (Annual Contract ‑ 1st Renewal with 2 Options to Renew): Contract Nos.: 1052203, 1052096 and 1052175 for use by the Department of Facilities Management (FM).  Consists of providing inspection, repair and preventative maintenance for County chillers.  Awarded to Carrier Corporation, Galgon HVAC & Mechanical Service, Inc. and Mann Mechanical Company, LLC.  Total Amount Not To Exceed: $971,193.00.

2018‑1523

(2/6/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(2/13/18 OPS‑County Operations: recommended for approval to the Board of Commissioners)
(2/13/18 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)

Purchasing & Contracting ‑ to PWI Committee
Commission District(s): All

CO ‑ Change Order No. 2 to Contract No. 14‑902800 Consent Decree Program Management Services: for use by the Department of Watershed Management (DWM). Awarded to CH2M Hill Engineers, Inc. Amount Not To Exceed: $17,032,445.00.

2017‑0630

(7/18/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the PWI‑Public Works & Infrastructure Committee)
(7/18/17 PWI‑Public Works & Infrastructure Committee: recommended holding in committee)
(7/27/17 Board of Commissioners: deferred for 2 weeks to the PWI‑Public Works & Infrastructure Committee)
(8/1/17 PWI‑Public Works & Infrastructure Committee: recommended for approval upon receipt of additional information)
(8/8/17 Board of Commissioners: approved)
(8/8/17 Board of Commissioners: deferred 2 weeks)
(8/22/17 Board of Commissioners: deferred 2 weeks)
(9/5/17 PWI‑Public Works & Infrastructure Committee: deferred to Public Works & Infrastructure Committee)
(9/14/17 Board of Commissioners: deferred 30 days)
(10/3/17 PWI‑Public Works & Infrastructure Committee: recommended holding in committee)
(12/5/17 Board of Commissioners: deferred substitute to the PWI‑Public Works & Infrastructure Committee)
(12/5/17 PWI‑Public Works & Infrastructure Committee: recommended for deferral)
(12/12/17 Board of Commissioners: deferred for 60 days to the PWI‑Public Works & Infrastructure Committee)
(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)

Tax Commissioner
Commission District(s): All Commission Districts

Intergovernmental Agreement (IGA) between DeKalb County, The DeKalb County Tax Commissioner, and the Cities of Avondale Estates, Chamblee, Clarkston, Doraville, Lithonia, Pine Lake, Stonecrest, Stone Mountain, and Tucker for the billing and collection of taxes and fees.

2017‑1004

(10/17/17 Committee of the Whole: Accepted to the BOC agenda and assigned to the OPS‑County Operations)
(10/24/17 OPS‑County Operations: recommended holding in committee)
(10/24/17 Board of Commissioners: deferred 2 weeks to the OPS‑County Operations)
(11/7/17 Board of Commissioners: deferred 30 days to the OPS‑County Operations)
(11/14/17 OPS‑County Operations: recommended holding in committee)
(12/5/17 Board of Commissioners: deferred 45 days to the OPS‑County Operations)
(1/9/18 OPS‑County Operations: recommended holding in committee to the OPS‑County Operations)
(1/23/18 Board of Commissioners: deferred)

Watershed Management
Commission District(s): All

Reallocation of Project Budgets Within the 2011A Bond Fund

2017‑1184

(2/6/18 Committee of the Whole: Accepted to the BOC agenda and assigned to the ERPS‑Employee Relations & Public Safety Committee)
(2/6/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)
(2/13/18 Board of Commissioners: deferred.)
(2/20/18 PWI‑Public Works & Infrastructure Committee: recommended holding in committee to the PWI‑Public Works & Infrastructure Committee)

J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.