BOC Agenda for May 14, 2013
INSPIRATIONAL
Bishop Miles E. FowlerBig Miller Grove Baptist Church
PLEDGE OF ALLEGIANCE
Commissioner Stan WatsonDistrict 7
PRESENTATIONS
DeKalb County Board of Health UpdateCOMMENTS FROM THE PUBLIC
The Public Comments portion of this meeting is reserved exclusively for comments from the public, and not for immediate reply. Statements made during the Public Comments portion do not necessarily reflect the Opinions of the Board or the Administration of DeKalb County Government.The purpose of public comment is to allow the public to voice county-related requests, concerns or opinions during the public comment portion of the Commission meeting. Individual speakers will only have the opportunity for one public comment per meeting. Prior to speaking, each speaker must please complete a speaker card and present it to the clerk before the beginning of the public comment portion of the meeting. The clerk will accept cards on a first come first served basis. Speakers who are residents of DeKalb County shall be allowed to speak before residents of other counties are allowed to speak. Once the public comment portion of the meeting begins, speaker cards will no longer be accepted. Speakers will be allowed to speak for three minutes each and public comment shall not exceed 30 minutes in length. When the buzzer sounds to indicate that time has run out, the speaker will be expected to immediately cease speaking and to yield the podium. Those who submitted speaker cards but did not speak because of the time allotment, will be allowed to speak first at the next regularly scheduled commission meeting without regard to residence. For more information about scheduling this opportunity, please speak with a member of the Clerk’s staff. If you would like to fill out a written comment concerning county-related service complaints, this will help the governing authority to forward the complaints to the appropriate department for follow up. When speaking, always talk directly into the microphone and begin by stating your name, full address and the name of any organization you represent. Abusive, profane or derogatory language will not be permitted. Holding up signs, clapping and yelling to show support for or opposition to a speaker will not be permitted, but a show of hands or quietly standing will be permitted to show support for or opposition to a speaker’s position.
10:00 A.M. PUBLIC HEARING
Citizens may speak for or against an item that is considered by law to be a zoning ordinance and each side will have ten minutes to presents its case. Citizens may also speak for or against an item that is placed on the public hearing agenda but is not a zoning ordinance. In that case, each side will have five minutes to present its case. In the event there is more than one speaker per side, speakers must divide their time in order to complete their full presentation within the ten-minute time allotment, or the five-minute time allotment. When the buzzer sounds to indicate that time has run out, the speaker will be expected to immediately cease speaking and to leave the podium area. Prior to speaking, please complete a speaker card and present it when approaching the podium. If you have any documents for the Commissioners, please provide 10 copies when approaching the podium. Seven copies are for the Commissioners and the remaining copies are for the planning director, the county attorney and the clerk. Applicants or citizens speaking in favor of an item shall speak first and applicants in zoning ordinance cases shall have the right to reserve time for rebuttal. Opponents of a zoning ordinance item shall have no right of rebuttal. Once the citizens have finished speaking, staff shall make a recommendation for action to the commission. At this point, citizens are no longer allowed to speak unless called to the podium by an individual commissioner to answer questions or provide information. When speaking, always talk directly into the microphone and begin by stating your name, address and the name of any organization you represent. Abusive, profane or derogatory language will not be permitted. Holding up signs, clapping and yelling to show support for or opposition to a speaker will not be permitted, but a show of hands or quietly standing will be permitted to show support for or opposition to a speaker’s position.Commission Districts: 3 & 7
D1. Traffic Calming Petition – Joyce Avenue (between Ellington Street & Eastwood Drive) (Accepted to the Regular BOC Meeting Agenda)
APPEALS
E1. NONEAPPOINTMENTS
F1. NONECONSENT AGENDA
County ClerkG1. Approval of Minutes of the Special Called Meeting of April 2, 2013 (Accepted to the Regular BOC Meeting Agenda)
G2. Approval of Minutes of the Regular Meeting of April 9, 2013 (Accepted to the Regular BOC Meeting Agenda)
Magistrate Court
G3. Request to Accept a Courts Training and Improvement Program Grant from the United States Department of Justice’s Office of Violence against Women for the Benefit of the Magistrate Court of DeKalb County in the Sum of $262,000, and to Create a Time-limited Position to Meet the Requirements of the Grant (Accepted to the Regular BOC Meeting Agenda)
PRELIMINARY ITEMS
Board of Commissioners: Districts 1 & 7H1. Tucker Community Improvement District (Accepted to the Regular BOC Meeting Agenda)
CEO
H2. Intergovernmental Agreements with the City of Brookhaven for Fire, Solid Waste, and Water and Sewer Services (Accepted to the Regular BOC Meeting Agenda; Assigned to County Operations & Public Safety Committee; Assigned to the Public Works & Infrastructure Committee)
H3. Capital Project Budgets (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Finance
H4. Amendment #1 to Contract No. 11-902259/ADP Inc. for Payroll Services (Accepted to the Regular BOC Meeting Agenda)
GIS
H5. Pictometry Imagery Database Purchase (Accepted to the Regular BOC Meeting Agenda)
H6. Proposed Surplus Real Estate Declaration and Approval of Sale of Property Located at 2775 Briarcliff Road, Commission Districts 2 & 6 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Employee Relations & Community Services Committee – recommended withdrawal)
Human and Community Development
H7. Transfer of Funds from the General Fund to the Grant Fund for Non-Profit Organizations (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – no recommendation)
Information Technology
H8. Amendment No. 3 - Request BOC Approval for a one (1) Year Extension for Hosting of IBM Mainframe Computer with AliComp (a division of Alicare, Inc.). Contract Number: (10-902390) / RFP No: 11-500173 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Purchasing & Contracting
H9. Purchases (Low Bidder)
LB1. Front Loader, Refuse Collection Truck (CNG): Invitation No. 3002744 for Public Works. Consists of one (1) Front Loader, Refuse Collection Truck (CNG). Used by Sanitation to transport municipal waste. TOTAL AMOUNT: $279,450.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB2. Diesel Powered Truck and Chassis: Invitation No. 3002775 for Public Works. Consists of two (2) Diesel Powered Trucks and Chassis. Used by Roads and Drainage to service County maintained traffic signals. TOTAL AMOUNT: $379,786.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB3. Truck, Cab and Chassis CNG 20-Foot Flatbed Body and Hydraulic Crane: Invitation No. 3002730 for Public Works. TOTAL AMOUNT: $429,064.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB4. Truck, Crew Cab and Chassis with 16’ Flatbed: Invitation No. 3002793 for Public Works. TOTAL AMOUNT: $191,873.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB5. Fire Pumpers, 1000 GPM: Invitation No. 3002723 for Public Works. TOTAL AMOUNT: $4,833,135.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB6. Tucker Ground Storage Water Tank: Invitation No. 12-100323 for use by the Department of Watershed Management for the repair and repainting of the Tucker Elevated Water Tank. AMOUNT NOT TO EXCEED: $195,200.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB7. Trash Bags (Annual Contract): Invitation No. 3002615 to be used by Airport, Facilities Management, Fire Rescue, Medical Examiner, Police Services, Public Works, Recreation, Parks & Cultural Affairs, and Department of Watershed Management. TOTAL AMOUNT NOT TO EXCEED: $525,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB8. Police Training Bus: Invitation No. 3002769 for Public Works to be used by Police Services. TOTAL AMOUNT: $132,250.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB9. Pavement Marking for Roads and Parking Lots (Annual Contract): Invitation No. 3002751 for Public Works. TOTAL AMOUNT NOT TO EXCEED: $400,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB10. Waterline Replacement, Groups 2 and 3: Invitation No. 12-100334 for use by the Department of Watershed Management. GRAND TOTAL AMOUNT NOT TO EXCEED: $15,981,753.15 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB11. Paper Products (Annual Contract): Invitation No. 3002763 to be used by Police Services, Fire Rescue, Airport, Medical Examiner, Recreation, Parks & Cultural Affairs, Public Works, and Sheriff’s Office. TOTAL AMOUNT NOT TO EXCEED: $207,500.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
LB12. Valves, Tapping Sleeves and Fire Hydrants (Annual Contract): Invitation No. 3002736 to be used by the Department of Watershed Management. TOTAL AMOUNT NOT TO EXCEED: $744,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Purchases (Cancellation)
C1. Animal Information and Licensing Service: Contract No. 13-902589 for use by the Public Safety Department, Division of Animal Services to purchase proprietary software for Animal Information and Licensing Services. AMOUNT NOT TO EXCEED: $ 195,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Purchases (Extension)
EXT1. Ductile Iron Water Pipe (Annual Contract): Invitation No. 3002400 for use by the Department of Watershed Management. TOTAL AMOUNT NOT TO EXCEED: $300,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
EXT2. NEOGOV Service Level Agreement for Hosting and Operations Support for Applications, RFQ No. 3001978, for use by Human Resources and Merit System for the hosting of an online recruitment system. AMOUNT NOT TO EXCEED: $60,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
EXT3. Maintenance & Repair for Flare Station & Gas Collection System (Annual Contract): Invitation No. 3001955 for use by Public Works. AMOUNT NOT TO EXCEED: $38,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
EXT4. Monitoring, Repair, Maintenance and Installation of Fire, Intrusion, Elevator and Call Box Alarm Systems: (Annual Contract) Invitation No. 3002261 for use by the Department of Watershed Management and Facilities Management. AMOUNT NOT TO EXCEED: $140,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Purchases (Statewide Contract)
SWC1. Ford E350 Club Wagon 12-Passenger CNG Van: Invitation No. 3002924 for Public Works. TOTAL AMOUNT: $48,061.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
SWC2. Ford E250 Cargo Van: Invitation No. 3002818 for Public Works. Consists of one (1) Ford E250 Cargo Van to be used by the Department of Watershed Management TOTAL AMOUNT: $19,267.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
SWC3. Ford E350 Club Wagon 15-Passenger CNG Van: Invitation No. 3002822 for Public Works. TOTAL AMOUNT: $45,548.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Purchases (Additional Purchase)
AP1. Cab and Chassis with High Utility Body: Invitation No. 3002381 for Public Works. Used by Fleet Management as service vehicles. TOTAL AMOUNT: $317,679.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Purchases (Ratification)
R1. Ozone Generator for Scott Candler Water Treatment Plant: Emergency Request. For use by the Department of Watershed Management. TOTAL AMOUNT: $150,798.50 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – recommended approval)
Voter Registration
H10. Adoption of Election Precinct Boundary Changes due to City of Brookhaven Incorporation and Chamblee Annexation (Commission Districts 1, 2 & 6) (Accepted to the Regular BOC Meeting Agenda; Assigned to the County Operations & Public Safety Committee)
ITEMS FOR DECISION BY THE BOARD
Board of Commissioners - District 2I1. Recovery Zone Economic Development Bonds – Use of 2.8 Million Dollars of Bond Proceeds to Construct an Animal Services Facility - (Deferred from the 3/12/13 Regular BOC Meeting; Assigned to the Finance, Audit & Budget Committee – recommended approval with condition; location of facility must be brought before the Board; Substitute deferred from the 3/26/13 Regular BOC Meeting; Discussed during the 4/9/13 County Operations & Public Safety Committee – requested that additional information be presented back to Committee in 2 weeks; Deferred from the 4/23/13 Regular BOC Meeting)
Human & Community Development
I2. Long Term Objectives for the 2014-2018 Consolidated Plan for HUD Programs (Deferred from the 4/23/13 Regular BOC Meeting; Assigned to the Planning & Economic Development Committee – no official action)
Purchasing & Contracting
I3. Purchases (Low Bidder)
LB1. On-Call Heating, Ventilation and Air Conditioning (HVAC) Contractor Services: Invitation No. 12-100331 for use by Facilities Management. ESTIMATED AMOUNT NOT TO EXCEED: $750,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – no recommendation; Administration will gather clarifying information for combining & reconciling with the other contracts; Deferred from the 4/23/13 Regular BOC Meeting; Re-Assigned to the Finance, Audit & Budget Committee – no recommendation; Purchasing recommends pulling)
LB2. On-Call Plumber Contractor Services: Invitation No. 12-100332 for use by Facilities Management. TOTAL AMOUNT NOT TO EXCEED: $400,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – no recommendation; Administration will gather clarifying information for combining & reconciling with the other contracts; Deferred from the 4/23/13 Regular BOC Meeting; Re-Assigned to the Finance, Audit & Budget Committee - no recommendation; Purchasing recommends pulling)
Purchases (Extension)
EXT2. On Call Heating, Ventilation and Air Conditioning (HVAC) Contractor Services: Invitation No. 10-100206 (Contract No. 11-902203) for use by Facilities Management. AMOUNT NOT TO EXCEED: $350,000.00 (Accepted to the Regular BOC Meeting Agenda; Assigned to the Finance, Audit & Budget Committee – no recommendation; Administration will gather clarifying information for combining & reconciling with the other contracts; Deferred from the 4/23/13 Regular BOC Meeting; Discussed during the 5/7/13 Finance, Audit & Budget Committee – recommended approval)