BOC Agenda Summary from October 9, 2018

A. INSPIRATIONAL

Reverend Mimi Walker
The Church at Ponce & Highland

PLEDGE OF ALLEGIANCE

Commissioner Nancy Jester
District 1

B. PRESENTATIONS

Crime Prevention Month
"Imagine A Day Without Water"

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

Public Works - Transportation
2018-2355
2018-2659
Commission District(s): 2 & 6
Traffic Calming Petition- Black Fox Drive between Clairmont Road and Council Bluff Drive.  No Cost to County.
Approved

Commission District(s): 4 & 6
Street Light Special Tax District- Church Street, Milscott Drive, North Decatur Road. No Cost to the County.
Approved the Street Light Special Tax District for the properties within the hatched area within the map, and those that abut within the hatched area are eliminated from the tax liability

2018-2661
Commission District(s): 1, 2, 6 & 7
Traffic Calming Petition - Payton Road between Briarcliff Road and Briarcrest Trail. Cost to the County is $24,900.00
Approved

“DECISION ONLY” ITEMS – NO PUBLIC HEARING
Planning & Sustainability
2018-2105
2018-2157
2018-2403
Commission District(s): 3 & 7
N8 Grandview Residential, LLC Z-18-22313
Approved the substitute submitted from the floor with 9 staff conditions, with an amendment to condition #2 to make sure to have a lighted lantern so that signage and cars are visible; and to make sure to keep the lights synchronized on the Columbia Drive corridor

Commission District(s): 4 & 6
Rezone - Sam Artopoeus & R. Kyle Williams Z-18-22285
Approve the substitute submitted from the floor with 12 staff conditions dated October 4, 2018

Commission District(s): 3 & 7
N7 Grandview Residential, LLC c/o Battle Law, LLC   LP-18-1235089
Approved

E.    APPEALS

NONE

F. APPOINTMENTS

ITEMS FOR RECORDING IN THE MINUTES
Board of Commissioners
2018-2695
Commission District(s): All

To Record Appointments to the Transit Master Plan Stakeholder Advisory Committee
Approved the substitute submitted from the floor

G.    CONSENT AGENDA

Airport
2018-2669
Commission District(s): 1 and 6
Approval of Consent to Sublease of Leased Premises on DeKalb Peachtree Airport by Pope Retail Properties, LLC to RAC Dealership, LLC. There is no cost to the County.
Approved

Clerk to the Board of Commissioners and CEO
2018-2762
2018-2763
Commission District(s): All
Approval of Minutes of the Regular Meeting of July 24, 2018

Approved

Commission District(s): All
Approval of Minutes of the Regular Meeting of August 14, 2018

Approved
Fire & Rescue Services
2018-2708
Commission District(s): All
Acceptance of 2017 Assistance to Firefighters Grant from U. S. Department of Homeland Security - Federal Emergency Management Agency - Grants Funds Match Not to Exceed $15,454.
Approved

Recreation, Parks and Cultural Affairs
2018-2694
2018-2700
2018-2707
Commission District(s): Districts 3 and 7
Transfer $150,000 to the Rainbow Park Development Project

Approved

Commission District(s): 2 and 6
Donation for Zonolite Park
Approved

Commission District(s):  Districts 3 & 6
Donation of a Disc Golf Course at DeKalb Memorial Park

Approved

H.    PRELIMINARY ITEMS

Chief Executive Office
2018-2806
Commission District(s): All Districts
Negotiate and prepare an agreement between DeKalb County, Fulton County   and Fulton-DeKalb Hospital Authority for the construction of a new center for advanced surgical services; inpatient bed expansion and infectious disease center expansion and renovation, not to exceed  $37,100,000.
Deferred for 2 weeks, until October 23, 2018

Public Works - Transportation
2018-2667
Commission District(s): 1 and 7
Intergovernmental Agreement with the City of Tucker for Construction of the Tucker Streetscape Project
Approved

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2018-2588   
Commission District(s): ALL
CO - Change Order No. 1 to Contract No. 1010560 for Computer Aided Dispatch (CAD) System (Multiyear Contract): for use by Police Services. Consists of providing an enhanced CAD system for E911. Awarded to TriTech Software Systems. Amount Not To Exceed: $520,560.00.
Deferred for 2 weeks, until October 23, 2018

2018-2655   
Commission District(s): All
REN - Leasing of Undercover Vehicles (Annual Contract - 2nd Renewal of 2 Options To Renew): Contract No. 1032898 for use by Public Works - Fleet Management to be used by Police Services. This contract consists of the leasing of vehicles for Police Services. Awarded to Enterprise Fleet Management. Amount Not To Exceed:  $63,000.00.
Deferred for 2 weeks, until October 23, 2018

Purchasing & Contracting - to FAB Committee
2018-2277
2018-2650
Commission District(s): All
RFP - Request for Proposals No. 17-500459 Water Meter Upgrade and Replacement Program (Annual Contract w/ 3 Options to Renew): for use by the Department of Watershed Management (DWM). Consists of the provision and management of upgrade and replacement of existing water meters and new  water meter installations. Recommend award to the highest scoring proposers: RTS Water Solutions, LLC and Grid One Solutions, LLC.  Total Amount Not To  Exceed:  $7,000,000.00.
Approved

Commission District(s): All
CO - Change Order No. 1 to Contract No. 1072167 for Customer Billing System Replacement (Multiyear Contract): for use by the Department of Finance - Utility Customer Operations and the Department of Watershed Management (DWM). This contract consists of the delivery, implementation, integration and annual maintenance and support of a state-of-the-art Customer Information System (CIS) solution for DeKalb County’s customer billing system replacement project. Awarded to Systems  & Software, Inc. Amount Not To Exceed: $175,790.27.
Approved the substitute submitted from the floor

Purchasing & Contracting - to OPS Committee
2018-2652
2018-2657
Commission District(s): All
CO - Change Order No. 2 to Contract No. 1070267 for Technology Solutions with Related Equipment and Accessories: for the Department of Innovation and Technology (IT) to be used by various County departments.  Consists of the   purchase of Apple computer hardware, tablets peripherals, printers, network gear and other approved software. Awarded to CDW Government, LLC. Amount Not To Exceed: $1,000,000.00.
Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on October 23, 2018

Commission District(s): ALL
RFP - Request for Proposals No. 18-500488: Landscape Maintenance Services (Multiyear Contract): for use by the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). Consists of professional landscape maintenance and emergency services. Recommend award to the highest scoring proposer: Residential Enhancements, Inc. dba RE Global. Amount Not To  Exceed: $1,964,225.00.
Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on October 23, 2018

Purchasing & Contracting - to PWI Committee
2018-2462   
Commission District(s): 3 & 7
CO - Change Order No. 2 to Contract No. 972548 Snapfinger Advanced Wastewater Treatment Facilities Expansion - Phase 2: for use by the Department of Watershed Management (DWM). This contract consists of the phase 2 expansion to the Snapfinger Advanced Wastewater Treatment Facility; inclusive of site preparation, modification of existing structures and the construction of new structures. This request is to increase the funding to allow for unaccounted sales tax and startup costs associated with the owner negotiated grit removal equipment system and for the completion of three proposed design and construction changes. Awarded to Archer Western Construction, LLC. Amount Not To Exceed $599,549.04.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

2018-2463
2018-2548
2018-2579
Commission District(s): 3 & 7
CO - Change Order No. 3 to Contract No. 972548 Snapfinger Advanced Wastewater Treatment Facilities Expansion - Phase 2: for use by the Department of Watershed Management (DWM). This contract consists of the phase 2 expansion to the Snapfinger Advanced Wastewater Treatment Facility; inclusive of site preparation, modification of existing structures, and the construction of new structures. This request is to allow for the completion of three proposed design and construction changes as well as to extend the contract performance time. Awarded to Archer Western Construction,  LLC.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Commission District(s): All
REN - Diving Services (Annual Contract - 2nd Renewal of 2 Options to  Renew): Contract No. 1034150 for use by the Department of Watershed  Management (DWM). This contract consists of the removal of sand, silt, mud and debris from water mains, clearwells, tanks, reservoir leaf screens, reservoir valves, raw water pump intake wet wells and traveling bays from the river side of the bar screens at Holcomb Bridge River station. Awarded to Zion Marine, LLC. Amount Not To Exceed:  $307,000.00.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Commission District(s): All
REN - High Pressure Quick Insertion Valves (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1084300 for use by the Department of Watershed Management (DWM). This contract consists of the installation and replacement of high pressure quick insertion valves as a regular part of maintenance and repair operations for various waterlines. Awarded to F.M. Shelton, Inc. Amount Not To Exceed:  $318,000.00.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

2018-2582
2018-2584
2018-2600
Commission District(s): All
REN - Repair of Electric Motors & Emergency Electric Work (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1027612 for use by the Department of Watershed Management (DWM). This contract consists of the repair and replacement of raw water pump station motors and emergency electric work as needed. Awarded to Cole Technology. Amount Not To Exceed:  $1,400,000.00.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Commission District(s): All
REN - Granite Rubble Stone (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1027614 for use by Public Works - Roads and Drainage (R&D), Recreation, Parks and Cultural Affairs (RPCA) and the Department of Watershed Management (DWM). This contract consists of providing granite rubble stone used to address erosion control issues. Awarded to Bedrock Granite Co., Inc. Amount Not To Exceed: $790,600.00
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Commission District(s): All
CA - Cooperative Agreement for procuring a Supervisory Control and Data Acquisition (SCADA) System for Scott Candler Plant: for the Department of Innovation and Technology (IT) to be used by the Department of Watershed Management (DWM). Consists of replacing the obsolete SCADA technical infrastructure including servers, data storage, networking and backup systems with Cisco UCS System, Cisco Scale Protect, redundant NetApp A200, E2812 Storage Systems, Commvault Backup System, and VMWare License as required to upgrade the SCADA Systems. Awarded to Prosys Information Systems. Amount Not To Exceed:  $633,424.60.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

2018-2613
2018-2654
Commission District(s): 4 & 7
CO  -  Change  Order  No.   2 to   Contract   No.   1060647 for   Rockbridge   Road   Asbestos Cement Water Main Replacement (Multi-Year Contract): for use by the  Department of Watershed Management  (DWM).  Consists  of  providing  services  to alleviate interruptions and multiple failures within  the  existing  water  distribution  system by replacing the existing 6-inch Asbestos Cement  water  main  with  a  new  ductile  iron pipe water main along  Rockbridge  Road.  Awarded  to  Reeves  Young,  LLC.  Amount  Not To Exceed $1,294,961.00
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Commission District(s): ALL
CO - Change Order No. 1 to Contract No. 989165 for Rental of Trailers for use by Public Works - Sanitation and the Department of Beautification. Consists of the rental of five (5) trailers located at the South Collection lot to house Sanitation and Beautification Staff. Awarded to Spectrum Building Systems. Amount Not To Exceed:  $111,938.72.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Recreation, Parks and Cultural Affairs
2018-2771   
Commission District(s): 3 and 6
Sugar Creek Golf and Tennis Center Action Plan
Deferred for 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on October 23, 2018

I.    ITEMS FOR DECISION BY THE BOARD

Board of Commissioners
2018-2265
Commission District(s): All Districts
Amendment To Board of Commissioners Standing Procedural  Rules

Deferred, until December 4, 2018

Chief Executive Office
2018-1974
Commission District(s): All
Appropriation of Anticipated SPLOST Funds in Accordance with the Referendum Approved by the Voters on November 7, 2017.
Deferred, until December 4, 2018

Finance
2018-2662
Commission District(s): All Commission Districts
Acceptance of Georgia Department of Family and Children Services (DFACS) rental revenue and appropriation thereof to various projects specified  below.
Approved

Purchasing & Contracting
Purchasing & Contracting - to OPS Committee
2018-2538
2018-2539
Commission District(s): All
REN - Cooperative Purchase Agreement: BL061-17/GCID#20170684 for the Purchase of Gasoline and Diesel Fuel (Annual Contract -1st Renewal of 4 Options to Renew): for use by Public Works-Fleet Management. Awarded to Mansfield Oil Company of Gainesville, Inc. and Petroleum Traders Corporation. Total Amount Not To Exceed: $8,000,000.00.
Approved

Commission District(s): All
LB- Invitation No.18-100989 Repair of Equipment: All Automobiles, On-the-Road, Off-the-Road, Vehicles, Motorcycles, Trucks, Trailers and Motorized Equipment (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management. Consists of obtaining repairs to County vehicles to include on the road and off the road equipment. Recommend award to all (59) responsive and  responsible bidders.  Total Amount Not To Exceed:   $5,500,000.00.
Approved

2018-2585   
Commission District(s): All
CO - Change Order No. 1 to Contract No. 1021418 for Alternative Fuel Vehicles   (Sole Source): for use by Public Works-Fleet Management. Consists of providing alternative fuel conversion package installation services and alternative fuel repair and maintenance services for Ford vehicles.  Awarded to Allan Vigil Ford.  Amount Not  To Exceed: $500,000.00.
Approved

Purchasing & Contracting - to PECS Committee
2017-0997
2018-2537
Commission District(s): 3 and 6
CA - Cooperative Agreement Lease of Utility Vehicles for Sugar Creek Golf and Tennis Club: for use by the Department of Recreation, Parks & Cultural Affairs (RPCA). Awarded to Club Car, LLC. Amount Not To Exceed:  $243,360.00.
Deferred for 2 weeks, until October 23, 2018

Commission District(s): 4
LB - Invitation No. 18-100979 Horse Park Fencing: for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). Consists of wood fence installation at Little Creek Horse Park. Recommend award to the lowest, responsive  and
responsible bidder: A.S.A.P. Management Group. Amount Not To  Exceed:  $195,350.00.

Approved

Purchasing & Contracting - to PWI Committee
2018-2195
2018-2337
2018-2503
Commission District(s): 3 & 7
CO - Change Order No. 1 to Contract No. 972548 Snapfinger Advanced  Wastewater Treatment Facilities Expansion - Phase 2: for use by the Department of Watershed Management (DWM). This contract consists of the phase 2 expansion to the Snapfinger Advanced Wastewater Treatment Facility; inclusive of site preparation, modification of existing structures, and the construction of  new structures. This request is to extend the contract term and to increase the funding to allow for completion of eight (8) proposed design and construction changes.  Awarded to Archer Western Construction, LLC. Amount Not To  Exceed $350,000.00.
Deferred for 30 days, until November 5, 2018

Commission District(s): All
LB - Invitation No. 18-100969 Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Recommend award to the lowest, responsive and responsible bidders: Dilmar Oil Company, Lubrication Engineers, Inc., The McPherson Companies, Inc. and Taylor Enterprises, Inc.  Total Amount Not To Exceed:   $330,000.00.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Commission District(s): All
CO -  Change  Order  No.  1 to  Contract  Nos.:  1034376,  1034377,  1034379 and  1034381 for Engineering  Services  (Multi-Year  Contract):  for  use  by  the  Department  of  Watershed  Management  (DWM).  Consists  of  providing  on-call  engineering  services that include engineering studies, design, land surveying and construction administration services for water and sewer consent decree projects in the Capital Improvement  Program  (CIP).  Awarded  to  Atkins  North  America,   Inc.,   Arcadis   U.S., Inc., Brown & Caldwell, Inc.  and  Black  &  Veatch  Corporation.  Total  Amount Not To Exceed $6,000,000.00.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Recreation, Parks and Cultural Affairs
2018-2553
Commission District(s): District 3 & 6
ITB No. 18-100987 Greens Renovation for Sugar Creek Golf and Tennis Facility as a part of the overall golf course renovation plan. Approval will allow sprigging renovations to be completed on or before spring of  2019.
Deferred for 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on October 23, 2018

Watershed  Management
2017-1184
2018-2290
Commission District(s): All
Reallocation of funding sources for certain previously approved CIP project budgets between the 2011 Bond Fund and the Renewal & Extension (R&E)  Fund
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

Commission District(s): All Districts
An Ordinance to Update the Requirements for Automobile Wash Services to Require Recycling of Water.
Deferred for 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on October 23, 2018

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.