BOC Agenda Summary from July 10, 2018

A. INSPIRATIONAL

Pastor Tyrone Barnette
Peace Baptist Church

PLEDGE OF ALLEGIANCE

Commissioner Nancy Jester
District 1

B. PRESENTATIONS

Annual July Parks and Recreation Month

C. COMMENTS FROM THE PUBLIC

D. 10:00 A.M. PUBLIC HEARING

2018-2171
2018-2385
2018-2386
2018 Budget Revision; Ad Valorem Tax Millage rates

Approved the FY18 Midyear Budget Amendment substitute submitted from the floor, to amend the budget as proposed on June 13, 2018 and as accepted onto the June 19, 2018 agenda as follows: The fund balances, revenues, and expenditures presented as Schedule A are amended as proposed on Schedule 1; and include a friendly amendment proposed by Commissioner Kathie Gannon that consists of funding a particular project with Park Bond funds as opposed to tax funds

Commission District(s): All Add an item

Approved

Commission District(s): All

2018 DeKalb Board of Education Budget  Resolution

Approved

Public Works - Transportation
2018-2179
2018-2224
2018-2225
2018-2233
Commission District(s): 3 & 6

Resolution, Order and Declaration of Taking - Easement(s) for “South River Trail Phase 5 Project”.
Cost to County: $2,700.00 Owner: Delphine Perry Project Parcel 14 (Property Parcel Tax ID #15-059-02-002, 3463 Waldrop Road)

Approved

Commission District(s): 3 & 6

Resolution, Order and Declaration of Taking - Easement(s) for “South River Trail Phase 5 Project”.
Cost to County: $21,100.00
Owner: P8 Sealy 3370 Panthersville, LLC
Project Parcel 5 (Property Parcel Tax ID #15-072-01-006, 3370 Panthersville Road)

Approved

Commission District(s): 3 & 6

Resolution, Order and Declaration of Taking - Easement(s) for “South River Trail Phase 5 Project”.
Cost to County: $3,900.00
Owner: P8 Sealy 3316 Colonial, LLC
Project Parcel 6 (Property Parcel Tax ID #15-072-01-011, 3324 Colonial Parkway)

Approved

Commission District(s): 3 & 7

Traffic Calming Petition - Toney Drive between Miriam Lane and Glendale Drive. No Cost to County.

Approved

2018-2234
2018-2235









E.    APPEALS

COMMISSION DISTRICT(S):   3 & 7  
Frank Golley  Z-18-22128

Approved per staff's 5 conditions

Planning & Sustainability
2018-2262   
COMMISSION DISTRICT(S): 2 & 6

Appeal of a Decision of the DeKalb County Historic Preservation Commission at 1383-1385 Briarcliff Road by Joe Cahoon

Reversed and remanded this matter to the Historic Preservation Commission with direction that the Commission consider the compatibility of the proposed new structure with all contributing structures in the Area of Influence, and particularly the contributing structure immediately across Harvard Road from the subject property. The Commission shall further reconsider the tree save plan in light of the arborist’s report submitted by the applicant. The Commission is directed to consider these issues under all relevant Guidelines contained in the Design Manual for the Druid Hills Local Historic District, including, but not necessarily limited to: Guidelines 7.1 (Defining the Area of Influence), 7.2 (Recognizing the Prevailing Character of Existing Development), 7.2.7 (Scale/ Height), 7.3.2 (New Construction and Subdivision Development), and 8.2 (Tree Conservation).

F. APPOINTMENTS

Commission District(s): 1, 2, 6 & 7

Traffic Calming Petition - Payton Road between Briarcliff Rd and Briarcrest Trl. No Cost to County.

Approved

Commission District(s): 2 & 6

Traffic Calming Petition - Flair Knoll Drive between Cosmos Drive (East) and Flair Knoll Court.  No Cost to County.

Approved

G.    CONSENT AGENDA

Clerk to the Board of Commissioners and CEO
2018-2242
2018-2243
Commission District(s): All

Approval of Minutes of the Special Called Meeting of April 17, 2018

Approved

Commission District(s): All

Approval of Minutes of the Special Called Meeting of May 1, 2018

Approved

Human Services
2018-2311
Commission District(s): ALL

Grant Acceptance from the Atlanta Regional Commission for SFY 2019 - Amendment to 2018-1946

Approved

Police Services
2018-2222
Commission District(s): All Districts

Grant Acceptance - Office of National Drug Control Policy for FY18 High Intensity Drug Trafficking Area (HIDTA) Grant. There Is No Cost to The County

Approved

Public Works - Transportation
2018-2260
Commission District(s): 3 & 6

Norfolk Southern Engineering Review for Railroad Quiet Zone at Fayetteville Road, Constitution Road, and Henrico Road  Crossings

Approved

H.    PRELIMINARY ITEMS

Board of Commissioners - District 2
2018-2342
Commission District(s): All Districts

Approve the Contract between DeKalb County and the Carl Vinson Institute of Government for the Study of Municipal Annexations and Incorporations

Deferred 2 weeks, until July 24, 2018

Community Development
2018-2261

Human Services
2018-2297
Commission District(s): Serves All

The 2014-2018 Consolidated Plan for the Department of Housing and Urban Development (HUD) Programs, including the 2018 Annual Action Plan - Federally Funded, No Cost to the County

Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on July 24, 2018


Commission District(s): All

Revenue Contract between  DeKalb  County  Georgia  and  the  Georgia  Department of Human  Services  for  Transportation  Services  for  Older  Adults  and  Persons  with Disabilities

Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on July 24, 2018

Purchasing & Contracting
Purchasing & Contracting - to ERPS Committee
2018-2305   
Commission District(s): All

REN - Employee Assistance Program (EAP) (Cooperative Agreement  - 1st  Renewal Option): Contract No. 1087111 for use by the Department of Human Resources and Merit System (HRMS). Consists of psychological counseling for all County employees for both personal and work stress-related conditions and/or other issues. Awarded to EAP Consultants, LLC dba. Espyr. Amount Not To  Exceed: $78,000.00.

Approved

Purchasing & Contracting - to OPS Committee
2018-2202   
Commission District(s): 1 & 6

LB - Invitation No. 18-100960 Runway Incursion Mitigation, Phase I: for use by Peachtree DeKalb Airport. Consists of the removal and replacement of existing   runway materials; replacement of runway lighting and markings as required to enhance airport safety. Recommend award to the lowest, responsive and responsible bidder: Astra Group Inc. Amount Not To Exceed: $1,298,888.00.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on July 24, 2018
Purchasing & Contracting - to PWI Committee

2018-1550
2018-2100
2018-2146
Commission District(s): All

SS - Innovyze Water Distribution and Sewer System Modeling Software Upgrades and Subscriptions, Maintenance, and Training (Sole Source): for use by the Department of Watershed Management (DWM). Consists of proprietary software for water distribution and sewer system modeling subscriptions, maintenance  and
training used by DWM engineering, operations and maintenance; and in completion of consent decree projects. Awarded to Innovyze, Inc. Amount Not To  Exceed: $157,224.00.

Approved

Commission District(s): All

REN - Compressed Natural Gas (CNG) Fuel Purchase (Annual Contract - 1st Renewal of 2 Options to Renew): Contract No. 1070455 for use by Public Works - Sanitation. Consists of the purchase of compressed natural gas for the County’s CNG vehicles on an as needed basis.  Awarded to AFS DeKalb GA, LLC.  Amount Not   To Exceed: $344,000.00.

Approved

Commission District(s): All

LB - Invitation No. 18-100935 Bulk Liquid Oxygen (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management  (DWM).  Consists of supplying bulk liquid oxygen to utilize as the primary disinfectant in water treatment. Recommend award to the sole, responsive and responsible bidder: Airgas USA. Amount Not To Exceed: $192,240.00.

Approved

2018-2196
Commission District(s): All


LB - Invitation No. 18-100928 2018 LMIG Road Resurfacing Projects (365  Day Contract): for use by Public Works - Roads & Drainage (R&D).  Consists  of patching, milling and resurfacing County roads.  Recommend award to the  lowest, responsive and responsible bidder:  Pittman Construction Company.  Amount Not  To Exceed: $9,480,607.00.


Deferred 2 weeks and assigned to the Public Works & Infrastructure Committee (PWI), and return to the Board on July 24, 2018

2018-2212
Commission District(s): All


RA - PO No. 1112881 Ratification for the Purchase of HDPE Pipe: for use  by Public Works - Roads & Drainage (R&D).  Consists of the ratification of the purchase of HDPE pipe. Awarded to Contech Engineered Solutions. Amount Not  To
Exceed: $131,155.00.


Approved

2018-2221
Commission District(s): All


LB- Invitation No. 18-100958 Commercial Containers: Steel Refuse Containers  and Lids, Recycle and Roll-Offs (Annual Contract with 2 Options to Renew): for use  by Public Works - Sanitation. Consists of providing steel bottom refuse  commercial containers in sizes 3, 4, 6 and 8 cubic yards and heavy duty containers in sizes  10, 20, 30 and 40 cubic yards. Recommend award to the lowest, responsive and responsible bidder: Draco Solutions, Inc. Amount Not To Exceed:   $257,200.00.


Approved

2018-2236
Commission District(s): 5


CO  -  Change  Order  No.  1 to  Contract  No.  1090268 Salt  Storage  Structure: for use by Public Works - Roads & Drainage  (R&D). Consists of the prefabrication, delivery  and installation of a tensioned  fabric salt storage building  at  727 Camp  Circle, Decatur, GA  30032.  Awarded  to  Structures  Unlimited,  LLC.  Amount  Not  To  Exceed:  $8,325.00.

Approved

Watershed  Management
2018-2275
2018-2387
2018-2388
2018-2389
2018-2390
Commission District(s): 5 & 7

Water and Sewer Utility Installation for the Georgia Department of Transportation Project

Approved

Commission District(s): All Add an item

Approved

Commission District(s): All Districts

Request approval of a Memorandum of Agreement for the Development of a Transit Master Plan between the Atlanta Regional Commission and DeKalb County, Georgia.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on July 24, 2018

Commission District(s): All Add an item

Approved

Commission District(s): All Districts Senate Bill I 7 ("Brunch Bill")

Deferred 2 weeks, until July 24, 2018

I.    ITEMS FOR DECISION BY THE BOARD

Beautification
2018-2207
Commission District(s): All Commission Districts

Memorandum of Understanding (MOU) between DeKalb County & Keep DeKalb Beautiful, Inc.

Deferred 2 weeks, until July 24, 2018

Board of Commissioners - District 5
2018-2283
Commission District(s): All Commission Districts

An Ordinance to Amend the Code of DeKalb County, Georgia, prohibiting Binding Arbitration in all subcontracts on county projects, and for other  purposes.

Deferred 2 weeks and assigned to the County Operations Committee (OPS), and return to the Board on July 24, 2018

Finance
2018-2106
2018-2108
Commission District(s): All Commission Districts Adoption of County Debt Management Policy

Deferred 2 weeks and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on July 24, 2018

Commission District(s): All Commission Districts Updating of the County Investment Management Policy

Deferred 2 weeks and assigned to the Finance, Audit & Budget Committee (FAB), and return to the Board on July 24, 2018

Planning and Sustainability
2018-1533
Commission District(s): All

An Ordinance to Amend Chapter 15 of the DeKalb County Code regarding Business Occupancy Taxes

Deferred 2 weeks and assigned to the Planning, Economic Development & Community Services Committee (PECS), and return to the Board on July 24, 2018

Purchasing & Contracting
Purchasing & Contracting - to OPS Committee
2018-2118
2018-2120
2018-2123
2018-2148
Commission District(s): ALL

CO - Change Order No. 1 to Contract Nos.: 987269 and 987271 for On-Call Electrical Services (Annual Contract with 3 Options to Renew): for use by the Department of Facilities Management (FM). Consists of providing on-call electrical services as needed. Awarded to D & R Construction and Contracting, LLC and GC&E Systems Group Inc. Total Amount Not To Exceed:  $205,000.00.

Approved

Commission District(s): ALL

Change Order No.1 to Contract No. 1009731 Information Technology Consultants Services (Multiyear Contract): for use by the Department of Innovation and Technology (IT). Consists of consent to assignment to transfer remaining funds and contract term from Ciber, Inc. to: Ciber Global, LLC, 3270 West Big Beaver Road, Troy, MI 48084. Amount Not To Exceed:  $5,731,783.75.

Approved

Commission District(s): ALL

CO - Change Order No. 2 to Contract No. 1024762 for Maintenance, Support, and Professional Services for Comprehensive Property Tax Billing and Collections System, iasWorld (Sole Source): for use by the Department of Innovation and Technology (IT). Consists of updating property values and expanding the iasWorld application for data access and transparency. Awarded to Tyler Technologies, Inc. Amount Not To Exceed: $225,000.00.

Approved

Commission District(s): ALL

LB - Invitation No. 18-100952 for Card Access (Keyscan) Installation, Maintenance and Repair (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). Consists of the installation, maintenance, and repair of all card access points. Recommend award to the lowest, responsive and responsible bidder: Southeastern Security Professionals, LLC. Amount Not To Exceed:  $114,000.00.

Approved

Purchasing & Contracting - to PECS Committee
2018-2264   
Commission District(s): ALL

CO- Change Order No.3 to Contract No. 995560 for Landscape Maintenance Services: for PW-Sanitation and Beautification for providing landscaping and maintenance services for the County’s public right-of-ways. Awarded to Flex Landscaping, LLC.  Amount Not To Exceed:   $750,000.00.

Approved the substitute submitted from the floor

Purchasing & Contracting - to PWI Committee
2018-2195   
Commission District(s): 3 & 7

CO - Change Order No. 1 to Contract No. 972548 Snapfinger Advanced  Wastewater Treatment Facilities Expansion - Phase 2: for use by the Department of Watershed Management (DWM). This contract consists of the phase 2 expansion to the Snapfinger Advanced Wastewater Treatment Facility; inclusive of site preparation, modification of existing structures, and the construction of new structures. This request is to extend the contract term and to increase the funding to allow for completion of eight (8) proposed design and construction  changes. Awarded to Archer Western Construction, LLC. Amount Not To  Exceed  $350,000.00.

Deferred 2 weeks, until July 24, 2018

J.    COMMENTS FROM THE BOARD

DeKalb County Government does not discriminate against qualified individuals with disabilities or exclude them from participating in or receiving benefits of its services, programs, or activities, based on disability. Janet Essix, DeKalb County Government’s Employee Relations Manager and ADA Coordinator, is designated to coordinate the County’s compliance with Part 35 of the Department of Justice regulations regarding the Americans with Disabilities Act. Janet Essix may be contacted at 1300 Commerce Drive, 1st Floor, Decatur, GA 30030, 404.371.2309, to request information about access for persons with disabilities to County services, programs and activities, or to discuss a grievance regarding an impediment to such access. Ten days’ notice is requested for special accommodations.

K.  POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.